Marketing Events Manager

About the role:

We’re looking for an Events Manager who can take the lead on planning and executing our annual user conference - a flagship event that brings together legal professionals, technologists, and product experts. This role blends creativity, logistics mastery, and stakeholder coordination. You’ll oversee the entire event lifecycle, from strategy and budgeting to on-site execution and post-event analysis.

About us:

At 8am, our vision is to power a world where professionals thrive. We start every day on a mission to empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business. They count on our purpose-built solutions to simplify operations, ensure compliance, and fuel profitable growth, so they can focus on their clients and do more of the work that matters.

Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!

What you'll do:

• Lead end-to-end planning and execution of the company’s annual user conference, ensuring event strategy, programming, and attendee experience align with business goals.
• Develop project timelines, run-of-show documents, and operational workflows to guide cross-functional execution.
• Build and manage event budgets, ensuring cost-effective decisions while maintaining a high-quality experience.
• Source, negotiate, and manage relationships with venues, production teams, A/V, catering, decor, transportation, and other vendors; oversee related contracts and compliance needs.
• Coordinate programming by partnering with the Content team on session development, speaker management, and creation of a balanced event agenda.
• Oversee all logistics, including registration systems, ticketing, attendee communications, signage, branding, swag, print materials, and booth layouts.
• Manage travel and accommodations for speakers and VIPs and lead on-site event operations, staff assignments, volunteer coordination, and vendor load-in/load-out.
• Partner with Marketing to develop promotional campaigns, website content, and email communications, ensuring brand consistency across all event touchpoints.
  Support sponsorship outreach and manage sponsor deliverables such as booths, branding, and speaking opportunities.
• Track and analyze event performance metrics, conduct attendee surveys, and produce post-event reporting with recommendations for future improvements.

About you:

• 3–5+ years of experience in event management, preferably within tech, SaaS, or professional services.
• Experience managing multi-day conferences (500+ attendees preferred).
• Strong understanding of B2B events and the expectations of legal or highly regulated industries.
• Exceptional project management, communication, and vendor-negotiation skills.
• Comfortable working cross-functionally with executives, sales, product, and marketing teams.
• Willingness to travel for venue scouting and on-site execution.
• Ability to stay calm, decisive, and organized under pressure.

Additional Information
The annual salary range for this position is $99,000 to $120,000. The salary range for performing this role outside of the US / Austin / California may differ. 8am is committed to offering competitive, fair and commensurate compensation and has provided an estimated pay range for this role. Actual compensation may vary based on job-related knowledge, skills, experience and education.

Why 8am:

At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.

Here’s how we support our 8Team:

• Health Insurance Coverage: We offer our 8Team a variety of medical, dental, and vision plans, designed to fit your needs, including a 100% company-paid HDHP plan for employees.
• Financial perks: We offer a competitive compensation and benefits package including annual bonuses, equity options and 401(k) or RRSP if in Canada, with a company match for all team members.
• Time for what matters: Flexible Time Off, paid holidays, and a parental leave program for our new parents.
• Wellness: Wellness stipends, mental health support, and one-on-one nutrition coaching.
• Learning and Development: Continuous learning through 8am.edu, leadership programs, professional development funds, and individually focused talent development.
• Giving back to the communities around us: Participate in our charitable matching gift program, paid time off for volunteer service, and company-sponsored volunteer events (both local and virtually).
• Engagement: Virtual and in-person team-building events, quarterly award recognition through our Rise & Shine Award of Excellence Program, and our peer-to-peer appreciation platform.

At 8am, we don’t just offer benefits - we create an environment where people can thrive, grow, and make a real impact every day.

Diversity, equity & inclusion at 8am:

At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.

Security advisory:

Our hiring teams at 8am are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology. As such, our Talent Acquisition Team only follows legitimate hiring practices. We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process. All interviews take place over phone call, Zoom/Google Meet or in person. All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.