Global Workplace Programs & Office Coordinator

Algolia’s People Team ensures every Algolian has an environment—physical or virtual—where they can do their best work. As we continue to scale globally, providing a consistent, community-driven, flexible workplace experience is central to our culture and strategy.

We are looking for a Global Workplace Programs & Office Coordinator who is organized, proactive, people-centric, and excited to shape the employee experience across our offices. This role is a unique blend of NYC office leadership, global workplace program management, and community-building initiatives, working closely with the Director, People Operations & Workplace and our EMEA Workplace team.

OUR ROLE WILL CONSIST OF:

NYC Office Management

• Ensure a warm, seamless experience for all employees, candidates, and visitors in our NYC office.
• Maintain a well-run office environment: coordinate with building management, manage mail and deliveries, oversee supplies and snack programs, and ensure space readiness.
• Support office safety and physical security procedures, including managing visitor/vendor access and communications.
• Coordinate onsite activities, meetings, and internal events; partner with global teams to support cross-office engagement.
• Be onsite at least 3x per week, with additional presence during events or key meetings.

Global Workplace Program Management

• Lead global real estate and workplace program renewals with support from the Director, People Operations & Workplace.
• Partner closely with the EMEA Workplace Coordinator to build unified, efficient processes, including global physical security guidelines.
• Maintain and improve programs that foster community and support our flexible workplace model.
• Drive culture and connection across all offices and remote locations through programs such as the Community Leaders Program and Mobility Pass.
• Lead key global initiatives including CSR programs (Global Giving Day, Charity Matching) and our ESG program, such as annual carbon footprint reporting and EcoVadis certification efforts.
  
  

YOU MIGHT BE A FIT IF YOU HAVE:

• Care about people and their happiness at work: a sincere customer service approach is key.
• High-energy, team-first, positive attitude.
• Strong communication skills, unquestionable integrity, and ability to handle sensitive matters.
• An ability to work both independently and collaboratively in a team.
• Strong organizational skills with the ability to prioritize time.
• Desire to get things done.
• Keen to learn in a fast growing startup.
• Previous HR experience is preferred but not required.

#LI-Hybrid