[Contract, Part-time] Workplace Coordinator - UKI

We are hiring a part-time Workplace Coordinator to join Anthropic to support our Dublin, Ireland office. In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!

Responsibilities

• Creating a warm, professional and welcoming first impression for our guests, clients and employees at one of our reception desks
• Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office building such as deliveries, office supplies and daily janitorial services
• Managing suppliers for in-office catering and maintaining appropriate stock levels of refreshments and snacks for employees and visitors
• Working with our building management to ensure building systems, including HVAC, electrical and plumbing systems are up to standard, and submitting tickets for support as needed
• Partnering with the extended Facilities team to ensure the Dublin office operations are running smoothly and providing a safe, functional and comfortable environment for employees in addition to light event support.
• Addressing any facility or workplace issues (elevator down, restroom flood, refrigerator not cooling, etc) promptly to include engaging the right vendor to address the issue
• Helping to support our office processes such as the mailing system, office supplies, employee and company priority mail, shipping requests, and tracking delivery requests and returnsMonitoring and responding to an internal ticketing system within Service Level Agreements, providing excellent customer service and experience to fellow employees
• Developing and preserving office culture and norms, for example our COVID or guest policies
• Partnering closely with People Operations, Security, and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
• Coordinate and execute furniture moves to support meetings and events across campus, including arranging tables, chairs, and equipment, while adhering to proper lifting techniques and safety protocols for items up to 35 pounds (approx. 16 kilograms)

You may be a good fit if you

• Have 3+ years of experience in facilities coordination and building operations
• Have working knowledge of facilities-related systems like HVAC, elevators, plumbing, various building equipment like lighting systems, and infrastructure with the ability to supervise maintenance, repairs, and services
• Understand technological, regulatory, and facility trends related to building management
• Bring a service and solution-based mindset/internal customer orientation, and are excited to take on essential but behind-the-scenes tasks to help our teams do impactful work
• Are willing to roll up your sleeves and handle day-to-day tasks as they arise–no task is too big or too small
• Have excellent organizational skills, strong communication abilities (both verbal and written), and the ability to multitask

Strong candidates may also

• Have prior experience with vendor management, food and beverage service, and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially
• Have experience with managing permit, license, and inspection requirements, ensuring facilities meet all mandated regulations
• Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment

Role Specific Location Policy:

• This role is expected to be in our Dublin, Ireland office for all working hours.

Compensation (EUR):

• This role is intended to start with a fixed-term 6 month contract and part-time for approximately 25 hours per week, adhering to the typical business hours of 9am - 2pm (local time) Monday through Friday. The expected base pay for this role is 50-60 EUR per hour. This role will be employed through a 3rd party EOR. There is a possibility for this contract to be extended beyond the initial 6-month term, subject to business needs and performance.

Deadline to apply: None. Applications will be reviewed on a rolling basis.