Office Coordinator

At ARB Interactive, creativity, tech, and play collide. Founded in 2022, we've grown to nearly 200 team members and were named one of LinkedIn's ​2025 Top 50 Startups in the United States​! We move fast, think big, and love bold ideas that push boundaries (and buttons). From new rewards to fresh game mechanics, every challenge is a chance to innovate and have fun doing it. Our culture is collaborative, curious, and full of laughter because great ideas grow best between coffee, code, and a few epic high-fives.

About the Role

We're looking for someone to help launch our NYC office while supporting our Talent team with key administrative and recruiting tasks. You'll split your time between managing office operations and helping us find great talent as we continue to grow. This is a full-time hybrid role (20 hours per week in our Fidi NYC office, remainder remote) reporting to the VP of People Operations.

What You'll Do

Office Management

• Manage daily office operations including vendor relationships, supplies, mail/packages, and facility maintenance

• Serve as the main contact for building management, service providers, and office-related employee questions

• Partner with IT and People Ops on office setup and safety protocols

• Own security procedures and emergency plans

• Maintain current office policies and procedures

• Process office expense orders and submit invoices

• Coordinate meetings, schedules, and occasional team events/catering for onsite staff

• Help create a welcoming office environment that reflects our culture

Talent Team Support

• Coordinate interviews and communicate with candidates throughout the hiring process

• Proactively source candidates for repeat skill sets and high-volume roles

• Manage job postings across job board platforms and in our ATS (Ashby)

• Help maintain a positive candidate experience from first contact through onboarding

What We're Looking For

Required

• 3+ years of experience in office management, recruiting coordination, or similar role

• Comfortable juggling multiple priorities and switching between office and recruiting tasks

• Ability to handle confidential information with discretion

• Strong organizational and project management skills

• Excellent communication and interpersonal abilities

• Proficiency with Google Workspace or Microsoft Office

• Able to commute to our FiDi NYC office for in-office days

• Flexibility to occasionally work outside standard hours for events

• Ability to lift and move supplies up to 25 lbs for event setup

Nice to Have

• Experience with applicant tracking systems (Ashby or Greenhouse experience a plus)

• Background in office management and interest in growing a career in People Operations/Human Resources

• Experience in a startup or growing company

• Experience setting up a new office from scratch

• Familiarity with sourcing tools like LinkedIn Recruiter

Compensation

The target base salary for this position is $70,000-$75,000 + target bonus and equity options.

Diversity Commitment: We are focused on building a diverse and inclusive team. We welcome people of all backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Important Security Notice: Our recruitment team will only contact candidates through official channels using @arbinteractive.com email addresses and via our recruiting platform, Ashby. If you find a position on a third party careers page (LinkedIn, Indeed, etc.), the job posting will redirect you to our careers page (https://jobs.ashbyhq.com/arb-interactive) to begin your application. We will never request payment, banking information, or personal identification details during the application process.

If you're ever uncertain about the legitimacy of communication claiming to be from our company, please forward it to [email protected] for verification before responding or clicking any links.