Project Operations Assistant

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role.

Essential Functions:

Staffing & Roster Coordination

• Manage surge staffing solutions and actively recruit for open positions
• Maintain rosters, staff availability, and project assignments
• Support personnel mobilization, orientation and track training compliance
• Coordinate scheduling and documentation for local teams

Project Operations

• Support preparation of project scopes, proposals, and staffing models
• Draft basic project budgets using internal rates and templates
• Assist in maintaining internal timelines, trackers, and document systems

Financial Support

• Track personnel hours and costs across active projects
• Assist with basic forecasting and reporting
• Flag budget risks or inconsistencies for leadership review

System Development & Internal Processes

• Build lightweight systems to track internal performance and resourcing
• Identify operational gaps and propose practical solutions
• Help standardize internal workflows as the organization scales