Main areas of focus: WASH, International project management, Grant-level administration, Travel coordination, and management
Location: Remote - US only
Eligibility: At this time, we are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future.
JOB HIGHLIGHT
You'll be on top of all the information flowing in and out of our water programs in the field.
JOB SUMMARY
As Water Programs Associate you’ll be on top of all the information flowing in and out of our water programs in the field. Reporting to the Water Programs Senior Manager, you’ll manage the data related to thousands of water projects, know the status of grant implementation for a dedicated set of partners, and be responsible for tracking and keeping accurate records for all grant outputs. You'll work with a small, hardworking, and high-performing team to make sure that charity: water's funds are invested in the most relevant and effective water, sanitation, and hygiene (WASH) programs out there. You'll help build new systems that make our partnerships models of efficiency and transparency and position our programs to achieve maximum impact today and over time.
YOU’LL BE RESPONSIBLE FOR…
● Managing and monitoring grants management administration for a portfolio of programs. This includes:
○ Tracking the status of projects
○ Maintaining historical records
○ Managing timelines
○ Ensuring programs meet proposal conditions and expectations
● Maintaining the grants database and ensuring all necessary information is accurate, up to date and readily available to partners and staff
● Reviewing partner proposals each half-year and partner reporting each quarter, providing clear and concise feedback to the Water Program Manager for partner revisions, including assisting in clearly communicating all revisions with partners
● Scheduling and facilitating meetings, drafting reflective meeting minutes and team presentations, and monitoring action items from both team and partner meetings
● Processing reports and managing the grant agreement process including drafting, reviewing for accuracy, finalizing, and ensuring timeliness and compliance with charity: water requirements
● Writing and reviewing program-related copy for the fundraising team to use in external communications
● Relaying the status of proposals and grants to other charity: water departments that utilize the data for reporting purposes
● Assisting with travel arrangements for the Programs team including but not limited to managing travel agendas, flights, visas, and maintaining updated country information affecting travel
● Managing a variety of administrative tasks needed by the Water Programs Manager and Portfolio Manager
● Working collaboratively with each charity: water department to make sure their involvement in our water programs is maximized and efficient
● Demonstrating a mastery of charity: water's systems, processes, administrative needs, and record-keeping at the associate level role with the ability to easily train or instruct other team members in these systems and tasks
● Taking initiative on the team through team projects, trainings, and/or other opportunities
YOU MUST HAVE…
● A Bachelor's degree in international affairs, public health, public administration, or a related field.
● 2+ At least two years of experience working or interning for an international humanitarian, development, or grantmaking organization
● Superb organizational and project management skills
● A high level of attention to detail and the ability to efficiently manage your time across multiple work streams
● Exceptional problem-solving, collaboration and execution
● Proficiency in Microsoft Office programs, particularly Excel, and Google Workspace
IT’S AN ADDED PLUS IF YOU HAVE…
● Experience with or exposure to the water, sanitation and hygiene (WASH) sector
● Relevant international work or study experience
● Proficiency in French
YOU’LL BE SUCCESSFUL IF...
You’re extremely organized and appreciate process
You can handle and prioritize several projects at once. You can turn a long thread of email correspondence into actionable items for multiple people. You like to see a standardized process through, from beginning to end.
You love data
You have an aptitude for data review and enjoy entering, sorting, and updating spreadsheets.
You take initiative and are resourceful
You see something that needs improvement and you take action. You propose solutions to problems and research subjects that will help you do your job better. You’re proactive about making sure various departments have the information they need about your projects. You love gathering and serving up information from the field in a way that makes sense to the unique needs of the organization. You’re not afraid to ask for help but you’ll turn over every stone before doing so.
You’re a great communicator
You can demonstrate effective partner relationship management by ensuring concise communications of needs and requirements. You operate with poise, dignity, and reliability in both your personal and professional worlds.
You're an avid team player
You're assured in your skills and not afraid to speak your mind, but you know how to put the team first.
TEAM OVERVIEW
The Water Programs team works closely with our local partners, vetting, managing, monitoring the programs we fund, and acquiring the information we need to report back to our donors. They manage tens of millions in donor dollars in over 22 countries (and growing) each year. They are the protectors of our transparency pillar, ensuring our partners continue to meet our sustainability and reporting requirements.
HIRING TIMELINE
This role was posted on November 21st, 2025 and will remain open for approximately 90 days.
SALARY RANGE
This is a non-exempt role with an hourly range of $24.37 - $28.67 and annualized to $50,681 - $59,625.
