Production Coordinator - AI/VFX

Industrial Color is a leader in creative production, partnering with the world’s top brands, agencies, and creatives to bring visionary ideas to life. We are seeking a highly organized and proactive Production Coordinator to support a large-scale AI-driven production. This role is ideal for someone with experience in VFX, animation, or high-volume post-production environments, where managing artists, tracking shots, and coordinating complex pipelines is essential.

The ideal candidate also brings a strong art and visual sensibility, with experience supporting commercial, brand, or visually driven creative work.

You will work closely with Producers, Technical teams, and a group of artists, both internal and freelance,  to ensure schedules, assets, and deliverables move smoothly from kickoff through final delivery.

Key Responsibilities

Production & Shot Management

• Track a high volume of shots, assets, and iterations across multiple workstreams
• Maintain accurate shot lists, production trackers, and status reports
• Coordinate shot handoffs, versioning, approvals, and deliveries
• Flag scheduling risks, bottlenecks, and dependencies early

Artist & Team Coordination

• Support day-to-day operations for a team of artists
• Schedule artist assignments, reviews, and check-ins
• Ensure artists have clear briefs, references, and technical requirements
• Help onboard freelancers or additional artists as the team scales

Schedule & Workflow Support

• Assist in building and maintaining production schedules
• Coordinate reviews, dailies, and feedback sessions
• Track revisions, notes, and client feedback to ensure alignment
• Help enforce pipeline consistency and naming/versioning standards

Communication & Documentation

• Serve as a central point of communication between production, creative, and technical teams
• Distribute updates, notes, and action items clearly and efficiently
• Maintain organized documentation for workflows, processes, and deliverables