We are seeking a highly organized and detail-oriented Bids & Proposals Specialist to support executive operations and manage the end-to-end process of proposal and bid preparation. The ideal candidate has a strong background in content writing, project coordination, and executive assistance, with the ability to craft persuasive materials, manage deadlines, and maintain efficient workflows across departments.
This role requires a professional who thrives in a fast-paced, international environment and can balance administrative precision, creative writing, and digital communication, including basic social media planning and management.
Core Competencies
- Excellent written and verbal communication skills with strong business writing acumen.
- Proven experience in bids and proposal writing, including editing, formatting, and submitting polished documents.
- Strong organizational and project management skills — able to manage multiple priorities and stakeholders.
- High attention to detail with an analytical and creative mindset.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with CRM tools, project management systems, and collaboration software (Teams, Asana, or similar).
- Understanding of social media management and content scheduling tools (e.g., Buffer, Hootsuite, or native platform scheduling).
- Discretion, professionalism, and the ability to handle sensitive information with integrity.
- A proactive, self-driven, and adaptable attitude in a fully remote environment.
Job Responsibilities
Bids, Proposals & Content Writing
- Research, draft, and prepare grant proposals, bids, and RFP responses.
- Edit and refine written submissions to ensure clarity, alignment with brand tone, and adherence to requirements.
- Collaborate with executives and subject matter experts to gather input and create compelling narratives.
- Maintain a repository of proposal templates, case studies, and reference materials for future use.
- Develop and write content for internal and external communications (reports, presentations, newsletters, etc.).
Social Media Planning & Communications
- Assist in developing, scheduling, and publishing social media content aligned with organizational goals.
- Coordinate with leadership for content approvals and ensure posts reflect professional and brand standards.
- Track engagement and suggest improvements for reach and messaging consistency.
Project Coordination
- Support project timelines, deliverables, and stakeholder communication.
- Organize and track progress across multiple ongoing projects and ensure timely completion.
- Coordinate with internal teams to collect updates, documents, and status reports.
- Oversee administrative functions that support project workflows, including scheduling and correspondence.
Executive Assistance
- Provide direct support to senior leadership, including email management, calendar coordination, and meeting organization.
- Prepare executive summaries, presentations, and briefing materials.
- Manage travel arrangements, expense tracking, and follow-ups on assigned tasks.
- Serve as a liaison between executives and cross-functional teams, ensuring smooth communication and task alignment.
