Extenteam·about 1 month ago
About us
We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.
As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.
Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.
We generate revenue through two primary streams:
Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.
Our Values:
Our Leadership Philosophy
Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.
To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members.
What This Role Is About:
We are looking for a Spanish Bilingual Reservations Specialist for a property management company client of ours. You will be the primary point of contact for potential guests, managing reservations, ensuring a smooth booking process, and coordinating closely with property owners and internal teams. This role requires excellent communication, strong organizational skills, and a commitment to delivering exceptional service to both guests and property owners.
Your Main Responsibilities:
Handle guest inquiries, secure reservations, and provide accurate pricing information
Use property management software to manage reservations and update property availability
Coordinate with property owners to confirm availability and set booking restrictions
Maintain accurate records of reservations, payments, and guest information
Ensure compliance with property management agreements and company regulations
Keep detailed notes on all reservations
Leverage vacation rental platforms such as Airbnb, Vrbo, and similar channels
Utilize PMS tools in the vacation rental or hotel industry (Guesty)
Monitor and respond to guest reviews across platforms including Airbnb, Vrbo, Google, and TripAdvisor
Address guest feedback professionally to enhance guest satisfaction and brand reputation
Analyze review trends and share insights with operations teams to improve the guest experience
Implement strategies to encourage positive reviews (follow-ups, automated requests, incentives)
Collaborate with marketing and operations teams to highlight positive guest feedback
Respond professionally to negative reviews, addressing concerns and representing the company positively
Provide timely and professional support to guests via phone, email, chat, and text
Assist guests in selecting the ideal property with in-depth product knowledge
Offer recommendations for local attractions and amenities
Vet guests prior to arrival using established screening procedures
Demonstrate strong area knowledge and apply upselling strategies when appropriate
Promptly monitor and respond to communications from guests and property owners.
What We’re Looking For:
Spanish bilingual is required (English and Spanish)
You must be Excellent written and verbal English communication skills (5/5 on all assessments)
Previous experience as a Reservations Specialist in the vacation rental or hotel industry
Strong customer service and interpersonal skills
Critical thinking skills, especially in reservation sales situations
Ability to work independently in a remote work environment
High attention to detail and commitment to exceptional service
Empathy, patience, and a customer-centric mindset
Strong math proficiency to accurately calculate rates, discounts, fees, and totals
Ability to quickly learn and navigate new software and systems
Nice to have:
OTA (Airbnb, Vrbo, Booking.com) and PMS integration experience
Technical Requirements:
Why You’ll Love Working with Us: