We’re looking for a high-level Virtual Assistant to help streamline operations, manage priorities, and support leadership in running day-to-day workflows.
You’ll handle a blend of administrative, operational, and communication responsibilities — ensuring projects move forward, details stay organized, and the team operates efficiently. This role requires someone who’s highly organized, proactive, and comfortable managing multiple moving parts in a fast-paced, remote environment.
If you’re the kind of person who anticipates needs, finds solutions before being asked, and takes pride in keeping things running smoothly, this is the right fit.
Why You’ll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
- Up to 14 days of Paid Time Off annually (starting Day 1)
- Observance of Holidays (based on your location)
- 100% remote setup so you can work wherever you feel most productive
- Collaborate closely with founders, managers, and creative teams
- Opportunity to grow into operations, project management, or executive support
What You’ll Work On
Executive & Operations Support
- Manage scheduling, meetings, and task coordination for leadership or department heads
- Prepare meeting agendas, take notes, and track follow-up actions
- Maintain and update internal systems, trackers, and documentation
- Handle light email management and follow-ups, ensuring priorities stay aligned
- Coordinate across teams to keep communication clear and tasks on track
Project Coordination & Process Support
- Support ongoing projects by managing deliverables, timelines, and dependencies
- Create summaries, briefs, and updates for the team or leadership
- Help set up and refine internal workflows for smoother day-to-day operations
- Research and consolidate information for decision-making or planning
Content & Communication Assistance
- Draft and format internal communications, presentations, or reports
- Support light content coordination (e.g., formatting newsletters, updating documents)
- Create simple visual assets using Canva or Figma when needed
What You Bring
- 3+ years of experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator
- Excellent English communication skills (written and verbal)
- Highly organized, detail-oriented, and able to manage multiple priorities
- Proficient with Google Workspace, Notion, Slack, and project management tools
- Resourceful and tech-savvy — able to learn new systems and workflows quickly
- Comfortable with partial overlap with U.S. time zones for coordination and check-ins
Nice to Have
- Background in operations, marketing, or executive support
- Familiarity with content scheduling tools (Buffer, Later, or Hootsuite)
- Experience preparing reports, summaries, or light data tracking
- Long-term interest in operations, systems, or project management growth
How to Apply
Please include:
- Your updated resume
- A short 1–2 minute Loom video introducing yourself and explaining your experience supporting leadership or teams remotely
Only candidates who submit both a resume and a Loom video will be considered.
If you’re dependable, detail-oriented, and enjoy making things work behind the scenes, this role offers the chance to work closely with leadership, build systems that matter, and grow in a company that values initiative and trust.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
- Initial Application - Submit your application and complete our prequalifying questions
- Video Introduction - Record an video introduction to showcase your communication skills and work experience
- Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
- Recruitment Interview - Initial screening with our talent team
- Executive Interview - Meet with senior leadership to discuss role alignment
- Client Interview - Final interview with the client team you'd be supporting
- Background & Reference Check - Professional reference verification
- Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
