The AP/AR Accountant plays a key role in the organization's financial operations by supporting both accounts payable and accounts receivable workflows. This hybrid role ensures accurate processing of vendor invoices, customer billing, payment posting, and reconciliation across multiple markets.
The AP/AR Accountant works closely with Operations, Sales, Purchasing, the AP Clerk, and the Controller to ensure accuracy, maintain healthy cash flow, and support ongoing financial reporting and month-end deadlines. This role is ideal for someone who enjoys variety and wants exposure to the full accounting cycle.
Duties and Responsibilities
Accounts Payable Responsibilities
- Review, code, and process vendor invoices accurately and efficiently.
- Match invoices with purchase orders, receiving documentation, and packing slips.
- Assist with weekly or bi-weekly payment runs (checks, ACH, credit card).
- Resolve vendor questions regarding statements, past-due balances, or discrepancies.
- Maintain an accurate AP aging and support efforts to keep accounts current.
Accounts Receivable Responsibilities
- Generate and send customer invoices for service, repair, installation, and recurring agreements.
- Review billing packets from Operations for completeness and accuracy.
- Apply customer payments and reconcile daily cash receipts.
- Maintain AR aging and support collections communication when needed.
- Research customer account discrepancies and resolve billing issues professionally.
Month-End Close & Reporting
- Assist with AP and AR reconciliations for month-end close.
- Support accruals, revenue recognition, and unbilled job reconciliations.
- Prepare reporting schedules and documentation for finance leadership.
- Support year-end audit documentation requests as needed.
Cross-Department Collaboration
- Work with Operations to validate billable work, completed jobs, and service ticket accuracy.
- Partner with the AP Clerk on invoice flow, coding accuracy, and vendor communication.
- Collaborate with Sales to correct billing data, contract revisions, or customer changes.
- Support the Controller and Staff Accountant in GL-related inquiries or adjustments.
Process Improvement
- Identify opportunities to streamline AP and AR workflows.
- Support system transitions or integrations as Relay scales.
- Help standardize billing and invoicing procedures across markets.
