About the Role
iCapital is seeking a detail-oriented, highly organized paralegal to manage the oversight and administration of Independent Boards and Corporate Entities across multiple funds. This individual will join the expanding Evergreen Fund Services business, which provides end-to-end operational and governance solutions for registered private funds under the Securities Exchange Act of 1934 and the Investment Company Act of 1940. A critical component of this model is the Independent Board that oversees each fund’s compliance, fiduciary obligations, and governance standards. This role will ensure timely execution of governance processes, preparation of Board materials, and compliance with regulatory and internal standards.
In addition to Board governance, this role will take ownership of corporate entity governance functions for all fund entities and related subsidiaries. This includes entity formation and maintenance, compliance filings, records management, ownership and capital structure oversight, transaction support, and policy or process development. The Paralegal will ensure both Board and entity governance processes are executed with precision, supporting regulatory compliance and operational excellence across iCapital’s growing suite of funds.
Responsibilities
- Schedule and coordinate quarterly Board meetings and ad-hoc sessions and maintain master calendar for all fund Boards.
- Compile and distribute comprehensive Board packages, including fund performance reports, SEC filings (Forms 10-K, 10-Q, 8-K), compliance updates and risk assessments, audit and valuation summaries.
- Maintain accurate records of Board resolutions, minutes, and governance documents in compliance with SEC requirements.
- Liaise with internal Legal, Compliance, Fund Finance, and Investor Relations teams to ensure all materials meet regulatory standards.
- Act as the primary point of contact for Independent Directors, external counsel, and auditors regarding Board-related matters.
- Develop and maintain SOPs for Board administration workflows.
- Coordinate formation and qualification of new fund entities and related subsidiaries in required jurisdictions. Maintain organizational documents (charters, bylaws, operating agreements) for all fund entities.
- Prepare and file state annual reports and franchise tax returns for fund entities. Track deadlines for SEC filings and state compliance obligations across multiple entities.
- Maintain minute books and governance records for all fund entities and their Boards. Ensure proper execution and storage of resolutions, consents, and officer certifications.
- Maintain accurate records of fund ownership structures and capitalization tables. Support issuance and transfer of interests in compliance with regulatory requirements.
- Monitor changes in governance regulations affecting registered funds and implement updates. Assist with internal audits and compliance reviews related to entity governance.
- Prepare documentation for fund launches, mergers, liquidations, or reorganizations. Support due diligence by providing accurate entity records and certifications.
- Coordinate with registered agents for service of process and compliance notices. Manage entity qualifications and good standing in multiple states.
- Develop governance checklists and compliance calendars for fund entities. Recommend process improvements for efficiency and risk mitigation.
Qualifications
- 7-10 years in a paralegal, corporate governance, or fund administration role within financial services, with direct experience supporting both Board and entity governance functions
- Demonstrated expertise in entity formation, maintenance, and compliance filings across multiple jurisdictions
- Familiar with Exchange Act reporting (Forms 10-K, 10-Q), state annual reports, franchise tax returns, and governance requirements for registered funds
- Strong understanding of organizational documents such as charters, bylaws, operating agreements, capitalization tables, and ownership structures
- Experience preparing documentation for fund launches, mergers, liquidations, or reorganizations
- Experience supporting Boards and managing entity governance for registered funds (’34 Act or ’40 Act), including multi-entity structures.
- Ability to coordinate with registered agents and manage entity qualifications/good standing in multiple states.
- Proven track record in developing governance checklists, compliance calendars, and process improvements for efficiency and risk mitigation.
- Ability to manage multiple Boards, entities, and deadlines in a fast-paced environment.
- High attention to detail, commitment to confidentiality, and proactive approach to regulatory changes and compliance monitoring.
Benefits
The base salary range for this role is $85,000 to $120,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
