Immigration Specialist 

Position Summary

The Immigration Specialist will manage and coordinate all employment-based immigration matters for the organization. This role serves as the primary point of contact for employees, managers, HR partners, and external immigration counsel, ensuring compliance with immigration regulations while delivering a positive employee experience. The ideal candidate has hands-on experience supporting a range of U.S. (and potentially global) immigration processes and is comfortable operating independently within established policies.

Key Responsibilities

Immigration Case Management:

• Manage end-to-end employment-based immigration cases, including but not limited to:
• H-1B, L-1, TN, E-3, O-1
• PERM labor certifications
• Employment-based green card processes
• Work authorization extensions and amendments
• Act as the primary liaison between employees, HR, managers, and external immigration counsel under the guidance of internal counsel.
• Coordinate document collection, case initiation, tracking, and follow-ups
• Monitor case timelines, expirations, and milestones to ensure timely filings

Compliance & Risk Management:

• Ensure full compliance with U.S. immigration laws and regulations, including:
  • I-9 and E-Verify requirements across multiple manufacturing sites
  • Public Access Files and Department of Labor requirements

• Record retention and audit readiness
• Support internal audits, government inquiries, and compliance reviews
• Partner with Legal and HR Compliance teams to assess immigration risk and implement corrective actions
• Monitor immigration policy changes and advise HR and leadership on potential workforce impact

Cross-Functional HR & Employee Support

• Advise employees and managers on immigration processes, timelines, and requirements
• Partner with Legal, HR Business Partners, Talent Acquisition, and Mobility teams on hiring and workforce planning
• Support onboarding and offboarding processes for sponsored employees
• Contribute to immigration-related policies, FAQs, and internal communications
• Collaborate with Talent Acquisition on hiring strategies for hard-to-fill technical and engineering roles

Vendor & Program Management

• Manage relationships with external immigration law firms and vendors
• Review invoices for accuracy and alignment with case activity
• Track immigration-related costs and provide reporting as needed
• Identify opportunities to improve processes, systems, and employee experience

Process Improvement & Documentation

• Develop and maintain immigration policies, procedures, and training materials for HR and plant leadership
• Standardize processes across sites while allowing for operational flexibility
• Support implementation and optimization of immigration case management systems

Competencies

• Attention to detail and confidentiality
• Strong customer-service mindset
• Ability to explain complex immigration topics clearly
• Proactive problem-solving and process improvement
• Comfort working cross-functionally in a fast-paced environment

Supervision of Personnel

• n/a

Qualifications

• Bachelor's Degree or equivalent combination of job experience and education.
• 3+ years of experience in employment-based immigration, preferably in-house within HR or People Operations
• Hands-on experience managing U.S. nonimmigrant and immigrant visa cases
• Working knowledge of U.S. immigration regulations and compliance requirements
• Experience collaborating with external immigration counsel
• Strong organizational skills with the ability to manage multiple cases simultaneously
• Excellent written and verbal communication skills

Location

• The position is fully remote, but may require up to 10% travel to IEM facilities, supplier sites, compliance audits or conferences.
• Candidates in the following states will be excluded from consideration: California, Colorado, Washington, Hawaii, and Nevada.