Freight Innovation - Senior Executive Assistant

Strategic right hand bringing structure, clarity, and momentum to a fast-moving CEO.

Full-time, remote | US Mountain Time overlap | $2500 - $3,000 per month

We are assisting Steve, the CEO of Freight Innovation.

They’re building what’s next in freight and logistics, and move fast. Ideas are constant, priorities evolve quickly, and momentum matters. To keep pace, Steve is looking for an exceptional partner who can operate at a high level and help turn vision into execution.

If he’s the spark, you’re the engine - the organizer, stabilizer, and finisher who brings structure to big ideas and ensures nothing important drops. This isn’t a traditional support role. You’ll function as an extension of his thinking: anticipating needs, creating order, and building systems that allow him to stay focused on strategy, growth, and relationships.

You won’t just manage a calendar or inbox. You’ll help translate ideas into action, improve processes, and build the operational rails that keep the business moving forward predictably and efficiently.

If you thrive in fast-moving environments, enjoy bringing clarity to controlled chaos, and take pride in finishing what others start, you’ll feel right at home here.

We are looking for an exceptional Senior Executive Assistant , someone highly intelligent and supremely organized individual who thrives amidst complexity and possesses an unwavering commitment to excellence. 

This is not a role for the faint of heart; it demands a proactive, strategic thinker capable of anticipating needs, streamlining processes, and providing comprehensive support in a dynamic, high-pressure environment.

More specifically, you will:

🗓️ Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency.

📄 Diligently prepare the CEO for all engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions.

📬 Craft internal and external communications with impeccable clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand.

🔁 Expertly manage and optimize CRM tools, such as HubSpot, to ensure accurate sales pipeline tracking and seamless follow-up execution.

💡 Collaborate seamlessly with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency.

🧠 Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making.

The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead. 

You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environments. 

You take ownership of your work - and pride in doing it well!

Working Hours ⏰: This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-based). Ideally working up to 3.30 pm US Mountain time.