Administrative Assistant

Mondoo is creating security experiences that companies leverage to keep their users and data safe from hackers around the world.

We’re looking for a motivated and detail-oriented Administrative Assistant who’s ready to grow into the role. This is a great opportunity for someone early in their career, maybe just out of school or with a bit of prior administrative experience, who’s excited to support senior leaders while learning the ropes of People Operations and recruiting.

You’ll be at the heart of making things run smoothly: managing calendars and inboxes, helping coordinate executive meetings and offsites, and supporting our People team with recruiting and employee experience projects.

This is a 3-month contract-to-hire role, with strong potential to transition to full-time based on mutual fit and performance.

What You’ll Achieve:

• Calendar & Scheduling: Support multiple executives by organizing calendars, scheduling meetings across time zones, and helping the team stay on top of priorities.

• Inbox & Communication Support: Help manage executive inboxes, draft correspondence, and keep communication flowing smoothly.

• Meeting & Offsite Coordination: Assist in planning executive meetings and offsites — from logistics and agendas to follow-ups.

• Recruiting Support: Partner with People Ops to schedule interviews, coordinate candidate communication, and ensure a smooth interview process.

• People Ops Tasks: Pitch in on onboarding, HR processes, and internal team initiatives as needed.

What You’ll Bring:

• 1+ years supporting execs or someone looking to get into an EA/Ops role

• Organized and reliable. You stay on top of details and take pride in keeping things running smoothly.

• Eager to learn. You’re excited to build your career as an EA or People Ops professional and grow with a supportive team.

• A great communicator. You write clearly, communicate professionally, and enjoy working with people.

• Proactive. You anticipate needs and jump in to help before being asked.

• Tech-comfortable. You’re familiar with Google Workspace, Slack, Zoom, and open to learning new tools (we use Ashby and Rippling).

• Discreet and trustworthy. You handle sensitive information with care and integrity.

Interview Process:

At Mondoo, we believe in an equitable and transparent interview process. Here is what you can expect (subject to change with notice):

• 30 minute phone call with Hiring Manager, Kelsey Orr

• 30 minute Google Meet with CEO, Soo Choi

• 30 minute Google Meet with CPO, Dominik Richter

• Decision/Offer!

Benefits:

• Hourly rate of up to $60/hour depending on experience. Please note: this is not the rate you will convert to for salary. Hourly rates are inflated so you can cover taxes, healthcare, etc.

• Remote-first. We’re a fully remote team, so build your best setup where you feel most productive.

• Own a piece of the journey. Every teammate gets meaningful equity on top of their salary.

• We’ve got you covered. 100% of your medical, dental, and vision is paid for by Mondoo. We also cover 50% for your dependents.

• Take the time you need. Our flexible PTO lets you recharge, travel, or just take a breather.

• Family matters. 12 weeks of fully paid maternity leave (birth, adoption, or foster), and 8 weeks fully paid paternity leave.

• Set up your space. A $500 home office stipend when you join—and we’ll refresh it for you every two years.