This role is a cornerstone of our Global VIP Support function, responsible for proactive, high-touch (“white-glove”) technology support for our most senior leaders and their Executive Assistants (EAs).
As the West Coast VIP Support Ambassador, you are the single-threaded owner for executive technology needs in the US Pacific time zone, partnering closely with our NYC (US/Eastern) and Dublin (EMEA) VIP specialists to deliver near 24×5 global coverage.
You will blend senior-level IT support with strong AV and collaboration expertise to protect the most critical executive workflows and events. You will also play a key role in developing and delivering IT training for the EA community, and partnering with Internal Comms and AV on All Hands support. This role requires excellent judgment, calm under pressure, empathy, and the ability to drive complex issues to resolution while maintaining executive trust.
Key Responsibilities
1. White-Glove Incident Response & Resolution
- End-to-end ownership of VIP incidents (P0–P3) during West Coast core hours (typically 9:00–18:00 PT).
- Triage, diagnose, and resolve issues across devices, apps, networking, conferencing, and AV
- Own communication, status updates, and follow-through until full resolution
- P0/P1 live support:
- Join meetings live for shadow checks, audio/video verification, and real-time triage
- Rapidly implement workarounds (room swaps, dial-in bridges, alternate devices) when needed
- PagerDuty participation:
- Participate in the global VIP on-call rotation for after-hours/weekend executive incidents
- Acknowledge and route alerts, escalate per the VIP escalation matrix, and coordinate with NYC/EMEA counterparts
- Smart handoffs for non-VIP traffic:
- Quickly identify non-VIP/general tickets, capture clear diagnostic notes, and hand off to regional L2/IT support
- Remain the escalation point when the issue has executive impact
2. Proactive Care, Stability, & Event / All Hands Support
- Device health and stability:
- Perform regular health checks on executive laptops, backup devices, mobile devices, and conferencing apps
- Ensure OS, security tooling, collaboration apps, and certificates are up to date prior to key events or travel
- High-stakes events & All Hands support:
- Own technical prep for West Coast-based Board meetings, earnings calls, All Hands, customer keynotes, and other VIP events
- Partner with Internal Comms on All Hands execution, including:
- Slide advancement and content playback
- Run-of-show adherence and timing
- Panelist confirmation, speaker tech checks, and backup plans
- Partner with the AV team to provide backstage live support, including green room coordination, backstage comms, and rapid issue triage during broadcasts
- AV/room expertise:
- Maintain a deep understanding of executive rooms and spaces (Zoom Rooms, Teams rooms, DSPs, control systems, cameras, mics)
- Partner with AV Engineering to quickly remediate recurring room issues and ensure executive spaces meet reliability targets
- Automation mindset:
- Identify repeatable VIP support workflows and collaborate with IT/AV engineering to automate (e.g., monitoring alerts, health checks, loaner kit workflows, report generation)
3. Executive Relationship Management, EA Training & Travel Support
- Single-threaded owner for a portfolio of executives/EAs:
- Build trusted relationships with executives and their EAs as their direct technology partner
- Conduct regular check-ins to understand pain points, preferences, upcoming travel, and event calendars
- EA IT training & enablement:
- Design and deliver IT training and development programs for the EA team, focused on collaboration tools, meeting best practices, AV room usage, and VIP playbooks
- Create short guides, office hours, and targeted sessions to help EAs execute complex events and day-to-day workflows with less friction
- Travel & remote support:
- Prepare travel briefs (devices, adapters, connectivity, security, backup options) for executive trips
- Coordinate with hotels, venues, and customer sites on AV and network readiness when required
- Provide occasional on-site support at home offices or offsite locations as needed
- Documentation & knowledge sharing:
- Keep VIP runbooks, playbooks, and checklists current for core tools (Zoom, Teams, WebEx if used, room systems, travel setups)
- Contribute to internal knowledge bases to reduce repeat incidents and enable broader IT teams and EAs to support executives effectively
Success Measures and Expectations
0–30 Days: Foundational Readiness & Onboarding
- Fully up to speed on the services and technologies we deploy and maintain
- Successfully passed a mock P0 drill, demonstrating calm under pressure and ability to use communication templates
- Complete full runbook, PagerDuty, and Zendesk workflow training
- Shadow two full on-call rotations before taking primary ownership
30–90 Days: Independent Ownership & Proactive Action
- Independently handle day-to-day VIP IT tasks and manage regional handoffs at shift end
- Actively initiate monthly VIP device health checks for assigned executive portfolios
- Fully own triage and resolution for VIP P0/P1 incidents within assigned SLAs (e.g., P0 First Response < 15 min; P1 First Response < 30 min)
- Begin actively developing novel solutions to inefficient processes and problems in your region
90 Days – 1 Year: Efficiency, Strategy & Process Ownership
- Achieve and consistently maintain high weekend SLA compliance (>98%) for PagerDuty coverage
- Lead quarterly EA roundtable/account reviews for your assigned executive portfolio
- Drive a measurable decrease month-over-month in repeat incidents by owning and implementing preventative actions
- Think largely in terms of efficiency, using the skills necessary to execute on automation ideas, and become a trusted technical voice in the organization
Candidate Profile
Required
- Experience:
- 5+ years in IT end-user support, service desk, or field support
- Meaningful experience (ideally 2+ years) supporting senior leaders, high-touch stakeholders, or VIP users
- Platform & tooling fluency:
- Strong experience with macOS and Windows, common productivity suites (Google Workspace and/or Microsoft 365), and modern endpoint management
- Troubleshooting strength:
- Proven ability to troubleshoot complex, end-to-end issues across devices, networks, identity, and collaboration tools
- Comfortable working in ambiguous, time-sensitive situations and making practical tradeoffs
- Collaboration, AV & live events:
- Hands-on experience with video conferencing platforms (Zoom, Zoom Rooms, Teams, etc.) and meeting room systems
- Experience supporting live events or All Hands (e.g., slide advancement, panelist support, run-of-show execution)
- Familiarity with common AV components (cameras, microphones, DSPs, control panels) and how they interact in a room
- Training & communication:
- Exceptional written and verbal communication skills
- Experience explaining workflows, tools, or best practices to non-technical users, and adapting training material for an EA audience
- Customer mindset:
- Empathetic, patient, and service-oriented; comfortable supporting demanding schedules and high expectations
- Discreet and trustworthy with sensitive information
Preferred
- Experience in a high-growth SaaS, technology, or financial environment supporting senior leadership
- Familiarity with tools such as Okta, JAMF, Meraki, Confluence, Jira, Slack, and modern monitoring/alerting systems (e.g., PagerDuty, Utelogy, Zoom dashboards)
- Experience partnering with AV Engineering, Workplace/Facilities, and Internal Comms teams to deliver high-quality live events and All Hands
- Comfort with light automation or scripting (e.g., Python, PowerShell, or workflow tools) to reduce repetitive manual tasks
About MongoDB
MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform—the most widely available, globally distributed database on the market—helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.
With offices worldwide and nearly 60,000 customers—including 75% of the Fortune 100 and AI-native startups—relying on MongoDB for their most important applications, we’re powering the next era of software.
Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB.
To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Req ID: 4263298319
