Administrative Assistant

What you'll do:

Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. You'll manage a variety of tasks such as coordinating client and vendor on-site visits, organizing team events, and documenting new processes. You’ll also build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows.

In this role you will:

• Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination
• Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings
• Collaborate effectively with immediate team members and internal partners to build strong working relationships
• Anticipate team needs by identifying opportunities to improve processes and enhance efficiency

What you'll need:

• 2–5 years of office support experience, preferably in a tech environment
• Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards
• High school diploma or equivalent required; undergraduate degree preferred
• Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies
• Strong command of English grammar and the ability to interpret data, charts, and numerical information
• Effective interpersonal, written, and verbal communication skills
• Strong follow-through with the ability to take direction, capture notes, and work independently
• Reliable team player who can work both independently and collaboratively under tight deadlines
• Proactive attitude, strong work ethic, and eagerness to learn and grow

Compensation:

The salary range for this role will be $80,000 - $90,000 USD. In addition, this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

Location:

This role is based in Chicago, IL. We are not open to remote candidates for this role

Hybrid:

For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer:

• 10 additional flex remote days annually
• 5 Company Wide Office-Optional weeks tied to major holidays