Recruiting Coordinator

About Norm Ai

Norm Ai, the leading Legal & Compliance AI company, has a client base with a combined $30 trillion in assets under management. By turning legal code into AI code, Norm enables enterprises to move faster and more comprehensively in their legal and compliance processes with reliability and trust.

Norm’s platform combines frontier AI, proprietary legal reasoning systems, and embedded legal and regulatory expertise.

We have recently raised more than $140 million, backed by Blackstone, Bain Capital, Vanguard, Citi, New York Life, TIAA, Coatue, Craft Ventures, Henry R. Kravis (KKR co-founder), and Marc Benioff (Salesforce CEO).

Norm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise domain-specific AI agents with Norm’s proprietary suite of no-code software tools. We hired dozens of lawyers from premier U.S. law firms and trained them as Legal Engineers, who specialize in Large Language Model powered legal workflows.

Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world. The company is growing quickly and hiring across all teams.

This Role

We’re looking for an experienced Recruiting Coordinator who thrives in fast-paced, ambiguous environments and is passionate about building exceptional teams from the ground up. You will serve as both a candidate experience champion and an operational engine for the talent function. You’ll manage scheduling, communication, and day-to-day recruiting workflows, while also driving operational improvements, maintaining clean systems, and ensuring our hiring process runs smoothly at scale.

Your responsibilities will include:

• Serving as the primary, high-touch point of contact for candidates, delivering a warm, organized, and transparent experience.

• Coordinating interviews, managing scheduling logistics, and ensuring smooth communication between candidates and hiring teams.

• Maintaining and improving our ATS (Ashby), ensuring data accuracy, structured workflows, and consistent documentation.

• Identifying inefficiencies and propose process improvements to increase speed, quality, or consistency across the hiring funnel.

• Assisting in tracking recruiting metrics and preparing reports.

• Representing Norm AI with professionalism and enthusiasm, supporting employer brand initiatives.

Skills & Experience

• 2+ years of experience as a recruiting coordinator or operations.

• Experience with Ashby.

• Comfort with ambiguity and enthusiasm for building processes from scratch.

• Comfortable with rapid context-switching and ambiguity; thrives in a fast-paced environment.

• Meticulous attention to detail when tracking candidates and updating ATS/CRM systems.

• Excellent verbal and written communication skills.

• Based in NYC and comfortable working in office 4-5 days per week.

Nice to Haves

• Experience supporting employer branding initiatives, job postings, and sourcing projects as needed.

• Experience with interview scheduling and calendar management.

• Experience working on special projects related to culture, engagement, or organizational scaling.

• Background at an early-stage, venture-backed startup.

Comp and Benefits
$90,000-$120,000 a year plus equity.

The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement. You'll thrive in our fast-paced learning environment where professional growth is constant.

Given how candidate facing this role is, the requirement is to be in office 4-5 days a week.

To learn more about Norm Ai, visit our website.