Job Title: Accounts Payable (AP) and Accounts Receivable (AR) Specialist
Location: Remote (Must be able to work 100% Eastern Standard Time hours)
Engagement: Independent Contractor (Long-term engagement)
Industry: Legal Technology
About Us
We are a rapidly growing Legal Technology firm based in the United States, dedicated to modernizing and streamlining legal operations for law firms and legal departments. Our innovative platform simplifies legal processes and enhances operational efficiency. We are looking for a detail-oriented and proactive AP/AR Specialist to join our finance team and contribute to the accuracy and effectiveness of our billing and vendor payment processes.
Role Overview
As the AP and AR Specialist, you will be responsible for end-to-end management of our accounts payable and receivable functions. This role involves hands-on execution and coordination with both internal teams and external clients. You will manage client billing communications, oversee past due collections, maintain our billing platform (Maxio), and handle payment operations through Brex.
This is a long-term role for an independent contractor who thrives in a fast-paced, high-accountability, and tech-forward environment.
Key Responsibilities
Accounts Receivable (AR):
- Manage the AR inbox and respond to customer billing inquiries in a professional and timely manner.
- Conduct proactive outreach on overdue invoices to accelerate collections and resolve disputes.
- Maintain and update customer records and invoice statuses in Maxio (billing system).
- Coordinate with the Account Management and Support teams to understand customer issues and ensure accurate billing.
- Track and report on aging receivables and DSO metrics.
Accounts Payable (AP):
- Process vendor invoices and ensure timely payments in alignment with company policy.
- Maintain accurate records of payables and ensure completeness and compliance with internal controls.
- Manage corporate spend and expense reporting through Brex, including card reconciliation and approvals.
- Work with internal stakeholders to resolve invoice or payment discrepancies.
- Monitor AP aging and prepare weekly payment runs as needed.
Tools & Systems
- Maxio (formerly SaaSOptics): For billing and invoicing
- Brex: For corporate payments and expense management
- Google Workspace, Slack, and project management tools
Requirements
- 3+ years of experience in both AP and AR functions, preferably within SaaS, legal tech, or professional services
- Strong written and verbal communication skills in English
- Proven experience handling billing communications with clients
- Hands-on experience with tools like Maxio and Brex (or similar platforms)
- Highly organized and detail-oriented with a proactive, solution-oriented approach
- Comfortable working independently in a remote environment
- Available to work full-time during US Eastern Standard Time business hours
Preferred Qualifications
- Prior experience as a remote contractor for a US-based company
- Familiarity with B2B SaaS billing cycles and subscription management
- Experience collaborating with cross-functional teams such as sales, account management, and support
What We Offer
- Long-term remote opportunity with a growing Legal Tech company
- Flexibility and autonomy within a results-driven culture
- Exposure to modern billing and payment platforms
- Dynamic team and innovative environment
