Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a physician-led medical practice in active growth mode, transitioning key functions in-house to create more focus, control, and operational efficiency. As the practice scales, the founder is building an internal structure to support long-term growth while maintaining high standards of professionalism, discretion, and operational clarity.

Location

Remote | 9 AM - 5 PM CST

This role requires a bit of time flexibility, for example, starting earlier on some days.

Role Overview

The Administrative Assistant will serve as a trusted right hand to the founder and medical director, owning calendar management, communication flow, and operational follow-through. This is a proactive, high-autonomy role for someone who thrives in dynamic environments, anticipates needs before they’re stated, and brings order to complexity while protecting executive focus and priorities.

Key Responsibilities

Calendar & Schedule Management

• Manage complex calendars across multiple commitments

• Schedule meetings, appointments, and travel

• Anticipate conflicts and proactively resolve scheduling issues

Communication & Coordination

• Draft, organize, and manage professional email communication

• Serve as a point of contact for internal and external stakeholders

• Ensure timely follow-ups and task completion

Administrative & Operational Support

• Organize documents, files, and internal systems

• Assist with light project coordination and task tracking

• Support day-to-day operational needs as they arise

Confidentiality & Executive Support

• Handle sensitive information with discretion

• Act as a gatekeeper to protect executive focus and time

• Provide reliable support in a fast-paced environment

Qualifications

Experience

• 3+ years of experience as an Executive Assistant or administrative partner

• Experience supporting founders, physicians, or executives is a plus.

• Familiarity with social media marketing or creative work is highly appreciated.

Skills

• Bilingual proficiency in both English and Spanish.

• Excellent written and verbal English communication skills

• Highly organized, proactive, and detail-oriented

• Comfortable managing multiple priorities independently

• Professional, polished, and trustworthy

What Success Looks Like

• Executive time is protected and optimized

• Day-to-day operations run more smoothly

• Communication and follow-through are clear and consistent

• Administrative load on leadership is significantly reduced

Opportunity

This role offers close partnership with leadership and meaningful autonomy in a growing medical practice. You’ll play a key role in creating structure, improving operational flow, and enabling leadership to focus on strategic priorities while contributing directly to the organization’s continued growth.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets