The Role..
To support the procurement team in the delivery of all FFE for both in house procurement and 3rd party procurement projects, on time and on budget, whilst maintaining Soho House brand standards.
Essential Functions/Responsibilities:
Pre-Concept / Design Phase
- Provide support and assist the procurement team in completing outline programmes and budgets by providing up to date information from existing and new suppliers and industry news
- Work with the procurement team to build the initial procurement schedule based on the review of layouts, renderings and specifications of the project (if applicable)
- Carry out existing supplier reviews and new supplier visits in order to provide list of approved suppliers for consideration on projects
Design Specification and Management
- Carry out reviews of interior design specifications based on industry knowledge and standards and brand standards for Soho House
- Research the relevant markets to identify alternative suppliers for consideration by the interior designers and operators
- Work with the external procurement agent to identify suppliers for each item (if applicable)
- Work with the interior design team to ensure the preamble and brand standards are up to date and reflective of design requirements
Quotation, Tender and Contract
- Develop and manage standard tender documentation to be used by the procurement team on in house projects
- Develop and manage standard pre-qualification processes and documents necessary to verify a supplier’s ability to deliver the products being procured for in house projects
- Work with the procurement team and recommend a tender list for each category
- Obtain costs, lead times, T&C’s etc. for proprietary items, fabrics etc and reserve items where possible
Procurement Phase (Manage below process if external procurement agent)
- Work with the procurement team to produce purchase orders and issue out with all relevant documentation
- Receive, approve and pass invoices for payment and log on procurement schedule
- Maintain accurate procurement and budget records and collate information for weekly review by procurement team
Logistics, Warehousing and Installation
- Assist the procurement team in providing tracking details for all items purchased
- Liaise with appointed warehousing / installation team to ensure records are kept up to date with regards to timelines and whereabouts of all FFE
- Keep procurement schedule up to date with all information to allow for weekly reporting
Project Closeout
- Assist the procurement team by obtaining all necessary documentation for handover:
- Copy purchase orders
- ID specification books
- Tagged layout plans
- FFE tracker / Schedule
- FR certificates
- Warranties
- Cleaning instructions
- Suppliers contact details
- Attic stock list (if applicable)
- Inventory list (if applicable under lease)
Key Attributes
- A professional, results-oriented person with creative problem solving skills, and the ability to multi-task, and have great attention to detail; numbers-oriented mindset
- Highly organised and thorough work style with emphasis on time management
- Effective oral and written communication skills and ability to represent the company and project team in a professional manner
- Strong PC skills with proficiency in Microsoft Office, in particular Excel
- Good organizational and planning skills and the ability to work on own initiative whilst being a team player
- 3 years hospitality procurement experience, FF&E and OS&E
- Task Management – Proactive vs. Reactive
Benefits…
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Every House Membership
- 50% off Food & Drink, 7 days a week
- Staff Room Rates
- Private Health and Dental Care
- Weekly Pay
- Life Assurance
- Up to 50% Staff Discount on Cowshed & Soho Home
- In Office Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
- Free Counselling Sessions
- Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
