About KIND
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety.
Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.
Position Summary
KIND seeks a Development Coordinator, Institutional Development to work under the direction of the Vice President, Development and in close collaboration with other staff in the Development department to help drive a robust and organized development operation, with an emphasis on coordinating institutional fundraising tasks and objectives. This is an opportunity to ensure internal processes are designed to align with KIND's organizational priorities and increase the amount of support from KIND's constituency, across multiple funding streams and strategies.
This position is ideal for a deadline-driven, detail-oriented, and well-organized development professional who is committed to protecting and defending unaccompanied and separated immigrant children. The successful candidate will be a self-starter with excellent project management skills who is able to effectively prioritize and coordinate multiple areas of work in a fast-paced environment. The incumbent will research prospects; stay abreast of the philanthropic landscape; help develop institutional development briefings; compile and copy edit proposal and report materials; help track donor outreach and submission of proposals and reports; and update KIND's Salesforce database on an ongoing basis. Importantly, the position will collaborate with the Development Coordinator, Individual Giving, to streamline internal systems. This position will provide executive assistant support to the Vice President, Development as needed and work closely and implement systems that ensure coordination across the Development team.
This is a remote position based from any location in the U.S
This position is contingent upon continued funding.
Essential Functions
- Development Operations and Systems Coordination
- Works closely with the Development Coordinator, Individual Giving to ensure coordination and consistency in systems, processes, and operations across the Development department.
- Coordinates with the Senior Manager of Operations and Reporting to use Salesforce to track performance metrics and produce reports.
- Maintains accurate and complete Salesforce database records using report dashboards, in coordination with the Vice President, Development and other key members of the Department.
- Manages a monthly data integrity audit for the team and assist with resolving audits as needed.
- Enters application and reporting materials into foundation portals as needed.
- Manages internal grant announcements and related administrative correspondence as well as external donor acknowledgement and disclosure materials.
- Institutional Development Support
- Manages prospect research for the Development department by monitoring the philanthropic landscape; identifying and profiling prospective donors and new funding streams centered around KIND's crosscutting institutional priorities; and helping to track prospect outreach and measure outcomes in Salesforce.
- Helps prepare briefings for program staff and leadership in advance of meetings and telephone calls with prospects and/or donors.
- Regularly drafts donor correspondence and institutional language for proposals and reports.
- Works with Vice President on departmental initiatives, including process improvements, updating tools, drafting standard operating procedures, and developing trainings.
- Coordinates with Finance staff to track grant spending and identify potential issues that could affect reporting or projected renewals.
- Supports the development of strategic communications (e.g., blog posts, social media, articles, webinars, etc.) to increase the profile and visibility of KIND programs and partnerships.
- Proposal Coordination
- Maintains library of KIND institutional language for use in funding proposals and reports and liaise with internal contacts—including staff from the Legal, Finance, and Human Resources teams—to regularly update these materials.
- Compiles attachments to letters of inquiry, proposals, and reports as required by funder guidelines, and when appropriate, work with the Legal and Finance teams to obtain necessary signatures for submission.
- Issues reporting prompts containing the necessary information for relevant staff to develop grant reports. Provides initial review of grant reports for consistency with KIND style guides, grant expectations, and donor intent.
- Manages and tracks progress on projects from prospecting through submission.
- Liaises with sub-recipients to collect any required input from program staff or partners.
- Executive Support and Team Coordination
- Provides executive assistant support to the Vice President, Development as needed, including calendar management, meeting coordination, and preparation of reports and briefing materials.
- Manages and maintains agenda and meeting minutes for internal team meetings and joint meetings with other departments.
- Coordinates cross-functional projects and donor outreach/engagement that across revenue-streams, namely opportunities identified through prospecting.
Qualifications and Requirements
- Undergraduate degree required.
- Minimum of 3 years of relevant experience including donor engagement, proposal coordination, project management, and/or managing CRM databases (such as Salesforce).
- Excellent project management skills with demonstrated ability to manage multiple priority projects simultaneously and coordinate across different areas of work.
- Strong communication skills, both oral and written, with an ability to communicate professionally with major donors and senior staff.
- Ability to plan for and meet deadlines.
- Highly detail oriented and organized.
- Ability to work both independently as well as a contributing member of a team.
- Knowledge of standard solicitation components and grant application experience highly desired.
- While this position can be primarily remote, ability to travel as needed and work in an office environment as needed is required.
- Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
- Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
- Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
- Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
- Committed to practicing and supporting wellbeing and a work-home life balance.
- Experience working and communicating in a remote environment preferred but not required.
Our Benefits
- Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision.
- Pre-tax flexible spending account (FSA) for both medical and dependent care.
- Pre-tax transit and parking spending account.
- Employer-paid life insurance and accidental death and dismemberment insurance.
- Employer-paid short and long-term disability insurance.
For a complete list of benefits, please click
here.
Our Focus on Wellness
KIND recognizes that our ability to help our clients starts with helping our team members. KIND has prioritized wellness for employees through Mindfulness and Wellness Trainings, Wellness Platforms, Employee Assistance and Resilience Programs, Time Away and Office Wellness Activities.
For more information regarding our Wellness initiatives please visit this
link.
Application Instructions
To be considered for this role, please submit an employment application at
supportkind.org/join-the-team, along with your resume and cover letter.
Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm “no fees” recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit the following website: https://supportkind.org/join-the-team/kind-employment-practices/. 