PMO Administrator

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

We are looking for a proactive and highly organised PMO Administrator to support our client’s Project Management Office. In this role, you will help keep projects running efficiently by maintaining accurate reporting, supporting project governance, and coordinating essential documentation. You’ll play a key part in enabling smooth project delivery across the team.

Key responsibilities include assisting with procurement activities, managing purchase orders, handling vendor documentation, and overseeing the full requisition process—from raising requests and securing approvals to tracking invoices. This role is ideal for someone detail‑focused, confident working with processes, and keen to support effective project delivery in a fast‑paced environment.

• Assist with procurement processes, purchase orders, and vendor documentation as required.
• Manage the process of requisitions including raising requisitions, gaining approvals, maintaining and tracking invoices.
• Cost control management
• Timesheet management
• Maintain and update project plans, logs and status reports.
• Assist PMO Analyst with preparing documentation, meeting packs, and presentations.
• Coordinate project meetings, including scheduling, agenda creation, and minute-taking.
• Track project actions to ensure progress and timely completion.
• Support the implementation of PMO standards, policies, and templates.
• Prepare weekly and monthly PMO reports
• Ensure audit readiness by maintaining accurate and up‑to‑date project documentation.
• Help ensure compliance with project lifecycle and governance processes.
• Maintain the PMO document repository (SharePoint, Teams, Confluence, etc.).
• Perform general administrative duties to support the efficiency of the PMO.
• Maintain resource plans, timesheet data, and allocation records.