Senior Executive Assistant (d/f/m)

Our story:

Every year millions of people are either filing their taxes in fear or giving up on their tax refund altogether. We're working on fixing that. Our intuitive app enables anyone, regardless of education or background, to file their taxes with newfound confidence.

Spread across Germany, Spain and the UK, the team at Taxfix Group with its brands Taxfix and Steuerbot, is a compassionate group of solution-finders. We speak our minds openly, and with over 400 professionals, including tax experts, developers, and IT security experts, we're rich in ideas and voices. The group has facilitated more than 3.5 billion euros in tax refunds for its customers since its founding in 2016.

Your challenge:

As the Senior Executive Assistant to our CFO, you will play a pivotal role in helping one of our most strategic leaders operate at their highest level of impact. This is far more than calendar coordination — you’ll be the operational backbone of the Office of the CFO, ensuring that time, communication, and priorities are optimally managed across a fast-paced, high-growth environment. You’ll work in lockstep with our CFO and partner closely with senior leadership, investors, external partners and teams across the business. Your work will be central to the rhythm of the company, and your discretion, judgement, and proactive mindset will set the standard for excellence in executive support.

This role is based in Berlin with in-office presence expected 3 days per week. We are looking for someone who thrives in complexity, sees the details others miss, and can operate calmly and confidently, even in high-stakes settings.

Your responsibilities:

• Prepare high-quality internal and external communications including memos, decks, meeting notes, briefings, and presentations, often working closely with finance, corporate development, legal, and comms teams.

• Coordinate seamless travel and logistics, including itineraries, accommodations, visas, and event planning for offsites, board meetings, and key leadership gatherings.

• Strategic coordination of CFO activities such as meetings, ensuring alignment across the leadership team and wider organization.

• Partner with key functions including Finance, Corporate Development & Strategy, Legal, People and Product to keep critical workstreams running smoothly.

• Handle sensitive information with discretion and professionalism, acting as a role model for operational excellence and confidentiality.

• Continuously explore and implement AI and automation tools to enhance productivity, communication, and decision-making efficiency.

• Serve as the primary point of contact for scheduling and time management, acting as a strategic gatekeeper and trusted advisor on how the CFO’s time is invested.

• Own and manage the CFO’s calendar, prioritizing meetings and commitments based on business goals and impact across multiple stakeholders and time zones.
  
  

Your profile:

• You bring at least 6 years of experience supporting C-level executives in dynamic, high-growth, or investor-facing environments — ideally with exposure to G&A, finance, tech, or scale-up contexts. Experience with Investor Relations is a plus.

• You thrive in complexity and are highly skilled at creating clarity and momentum across shifting priorities.

• You have strong synthesis and communication skills and can confidently create or shape executive materials and decks.

• You're known for your calm, grounded presence and intentional communication style, even in fast-moving or high-stakes situations.

• You possess excellent judgment, a proactive mindset, and a deep sense of ownership — nothing slips through the cracks on your watch.

• You’re fluent in English and German, both written and spoken, and equally comfortable engaging with senior leaders, board members, and external stakeholders.

• You’re based in Berlin and available for in-office presence 3 days a week.

• You are AI-curious and excited to adopt tools and workflows that boost your effectiveness, not just keep things running.
  
  

Why Taxfix? 

• A chance to do meaningful, people-centric work with an international team of passionate professionals.

• Holistic well-being with free mental health coaching sessions and yoga.

• A monthly allowance to spend on an extensive range of services that you can use and roll over as flexibly as you like.

• Employee stock options for all employees—because everyone deserves to benefit from the success they help to create.

• 30 annual vacation days and flexible working hours.

• A generous learning budget to support your personal and professional development and guidance from our internal L&D experts.

• Work from abroad for up to six weeks every year. Just align with your team, and then enjoy your trip.

• Plenty of opportunities to socialise as a team. In addition to internal meetups, our international team hosts regular get-togethers—virtually and in person when possible.

• Free tax declaration filing, of course, through the Taxfix app—and internal support for all personal tax-related questions.

• Have a four-legged friend in your life? We’re happy to have dogs join us in the office.

Excited? So are we. Learn more about Team Taxfix on our blog and get a glimpse of our culture.

At Taxfix, we believe that incredible things happen when you have a wealth of perspectives and experiences. We're proudly committed to equal employment and development opportunities no matter your gender, race, religion, age, sexual orientation, colour, disability, or place of origin. To help mitigate any potential unconscious biases, we ask that you refrain from including your picture, age, or marital status on your CV. Let your experiences speak for themselves.

Not sure if you meet all the requirements for this role? Please apply anyway. You might bring something special to the team that we hadn't considered previously.