Executive Administrator

We are seeking a highly experienced and polished Executive Assistant to provide proactive and strategic administrative support to the Vice President of Acceptance Solutions. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast-paced, dynamic, and confidential environment.

As a trusted partner to the VP and leadership team, you will manage day-to-day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.

What you'll do:

• Calendar Management
  • Provide strategic calendar and time management support with strict integrity and confidentiality.
  • Manage and own the SVP’s calendar, meeting preparation, and logistics based on knowledge of leader and business needs.
  • Use executive judgment to make decisions around prioritization.
• Travel Management
  • Coordinate domestic and international travel, creating detailed itineraries to maximize productivity and ensure compliance with travel policies.
• Executive and Team Support
  • Act as a trusted liaison, problem solver, and facilitator for the SVP and the Acceptance Solutions Product Development organization.
  • Establish and maintain effective, cooperative professional relationships with all levels of management, employees, and external contacts.
  • Provide support for site management and senior leadership activities, including space management, employee onboarding, and onsite logistics.
  • Perform team support duties such as ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
  • Help plan onsite and offsite team meetings and events, including coordinating conference room setup, catering, A/V, and other logistical arrangements.
  • Coordinate onboarding of new employees and contractors, including tracking and workspace setup.
• Project and Document Support
  • Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
  • Provide support for miscellaneous projects and initiatives as needed.
  • Create purchase requisitions and assist staff with expense reporting and finance-related issues.
  • Manage and maintain budget and expense reports.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. ​

Visa does not offer relocation assistance or immigration sponsorship for this role, now or in the future.

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

• 2 or more years of work experience
• 2-4 years of administrative experience, with some event planning and/or project coordination
• experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Experience supporting Senior Vice Presidents overseeing organizations with 1,000+ direct and indirect reports.
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
• Proficiency in managing calendars and organizing travel helpful
• Experience creating and/or supporting presentation development for senior management
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality
• Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before
• they escalate
• History of creative problem-solving, ability to work well collaboratively and under pressure
• Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 66,200.00 to 93,750.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.