Job Summary
Western Digital is strengthening how we govern policies and process documentation across the enterprise. This role will build and own the global governance documentation management program, creating and maintaining a SharePoint‑based central policy repository and partnering across all business functions to identify, author, organize, approve, publish, and maintain authoritative governance content (policies, procedures, standards, guidelines, charters).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Program build‑out & ownership
- Stand up and continuously improve an enterprise SharePoint Online repository for governance documents, including information architecture, metadata/taxonomy, content types, versioning, permissions, retention, search, and workflow automation.
- Define and socialize the governance documentation framework (scope, definitions, document types, naming conventions, approval paths, lifecycle controls).
Cross‑functional intake & discovery
- Partner with across Western Digital to identify required policies and process documentation, and to aggregate and organize existing governance artifacts (guidelines, procedures, standards, charters, playbooks).
- Incorporate and reference key enterprise materials (e.g., IMS playbooks and numbered governance documents) to ensure a single source of truth.
Authoring & editorial support
- Work with document owners/SMEs to draft or update policies and procedures, ensure clarity and consistency, and apply WD branding and numbering standards.
- Engagement with SOX & Audit team to align documentation with audit findings, as well as support SOX and Audits by providing relevant governance documentation.
Approval, publishing & lifecycle management
- Guide owners through approvals; manage publishing, review cycles, and controlled updates on defined cadence (e.g., annual/biannual), maintaining audit‑ready evidence and traceability.
Compliance, audit‑readiness & risk control
- Establish controls and documentation that meet internal audit, SOX, ISO/QMS, data governance, and security requirements (including least‑privilege access and external sharing safeguards for SharePoint).
Change management & enablement
- Create training, quick guides, and communications; host clinics for authors/approvers; champion adoption across sites and functions.
Metrics & reporting
- Define KPIs and dashboards (e.g., % coverage of policy inventory, cycle time for approvals, % docs current vs. expired, repository usage/adoption, audit issues remediated).
REQUIRED
- Bachelor’s degree in Business, Information Management, Communications, or related field (or combination of equivalent experience). MBA a plus.
- 3-5 years of experience in governance, compliance, policy management, or document control in a medium‑to‑large enterprise.
- Proficiency in SharePoint Online (sites & hubs, libraries, content types, metadata/taxonomy, permissions, search, Power Automate workflows).
- Strong technical writing and editorial skills with attention to structure, clarity, and consistency.
- Project management capability to move multiple documents through intake, drafting, review, approval, and publication on time.
- Stakeholder management skills; able to influence and guide SMEs and leaders across functions.
PREFERRED
- Microsoft Copilot proficiency for drafting, summarizing, and accelerating content workflows.
- Familiarity with IMS / quality management systems and enterprise numbering conventions (e.g., policy/playbook identifiers) to maintain standardization.
- Experience designing governance repositories with appropriate controls for sharing, permissions, and lifecycle certification.
Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the Equal Employment Opportunity is the Law poster.
Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.
Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Based on our experience, we anticipate that the application deadline will be 01/21/2026 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update.
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Compensation & Benefits Details
- An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
- The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
- If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
You will be eligible to be considered for bonuses under either Western Digital’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
- We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
- Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
Notice To Candidates: Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to Western Digital Ethics Helpline or email [email protected].
