Executive Business Partner

🚀 Join the Future of Commerce with Whatnot!

Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. We’re re-defining e-commerce by blending community, shopping, and entertainment into a community just for you. As a remote co-located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, and Poland, we’re building the future of online marketplaces –together.

From fashion, beauty, and electronics to collectibles like trading cards, comic books, and even live plants, our live auctions have something for everyone.

And we’re just getting started! As one of the fastest growing marketplaces, we’re looking for bold, forward-thinking problem solvers across all functional areas. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business, and bring people together through commerce.

💻 Role

We are looking for an Executive Business Partner to perform a broad range of administrative tasks and support a portion of our company’s Senior Leadership Team. You will serve as a strategic partner to leadership, own complex scheduling and calendar management, coordinate travel arrangements but mostly serve as a strategic partner to leadership! You are extremely detail-oriented, have exceptional time management skills and take initiative with little guidance.

• Act as the point of contact among executives, employees, clients and other external partners

• Be organized, structured, and detailed-oriented. You are an expert at managing complex projects, balancing priorities, and sticking to tight timelines while nailing all the details

• Manage leaders’ calendars and set up meetings

  • Ensure the executive’s calendar has clear context and is an impactful use of their time. Provide opportunities for executives to stay on top of tasks and timelines.

• Coordinate and manage team events and offsites

• Make travel & accommodation arrangements

• Manage and submit expense reports

• Create, update and finalize internal and external communication – memos, emails, presentations, reports

• Be a sounding board for the climate within all levels of the org(s) that you support and understand when and how to work with cross-functional partners accordingly

• Handle sensitive and confidential information with discretion

Team members in this role are required to be within commuting distance of our San Francisco or Los Angeles hubs.

👋 You

Curious about who thrives at Whatnot? We’ve found that low ego, a growth mindset, and leaning into action and high impact goes a long way here.

• 4+ years of proven experience as an Executive Assistant, Personal Assistant or similar role

• Excellent Google Suite and Slack knowledge

• Adaptable and flexible. You are an expert at navigating change and ambiguity. You thrive in dynamic, fast paced and remote work environments

• Outstanding organizational and time management skills

• Works collaboratively with peers

• Excellent verbal and written communications skills

• Discretion and confidentiality

• Ability to prioritize and handle multiple tasks at once

• Demonstrates executive presence

🎁 Benefits

• Generous Holiday and Time off Policy

• Health Insurance options including Medical, Dental, Vision

• Work From Home Support

  • Home office setup allowance

  • Monthly allowance for cell phone and internet

• Care benefits

  • Monthly allowance for wellness

  • Annual allowance towards Childcare

  • Lifetime benefit for family planning, such as adoption or fertility expenses

• Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally

• Monthly allowance to dogfood the app

  • All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).

• Parental Leave

  • 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.

💛 EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.