Executive Briefing Center Logistics and Operations Specialist

SUMMARY

The EBC Logistics & Operations Specialist is the engine that ensures every executive briefing runs flawlessly from a logistical perspective. This hands-on role manages all operational aspects of the EBC, creating an exceptional, seamless, and professional environment for our executive guests and internal teams.

LOCATION

We will be focused on candidates located in the New York City area. (Hybrid with expectation of twice a week at the office).

WHAT YOU’LL DO

• Handle all event logistics including venue bookings, catering orders, transportation coordination (if needed), dinner reservations, and ensuring the smooth flow of the briefing schedule.
• Manage all aspects of the physical EBC space, including room setup, A/V coordination, and ensuring a pristine environment for all sessions.
• Own the EBC calendar, managing holds, invitations, confirmations, and communication with internal and external attendees regarding scheduling details.
• Manage all internal speaker coordination, including scheduling preparatory calls, confirming attendance, communicating logistical details, and ensuring all presentation materials (slides, demos, collateral) are finalized and available for the briefing.
• Curate and manage the inventory of executive-level amenities and swag, ensuring a high-quality, professional guest experience.
• Assist the Head of EBC with tracking and reconciling all logistical expenses and overall budget.
• Coordinate Executive Briefing Center activities globally, managing operations and stakeholders remotely.

WHAT YOU’LL BRING

• 3+ years of experience in executive-level event coordination, meeting planning, or event production.
• Proven ability to manage multiple complex logistical tasks simultaneously under tight deadlines.
• Exceptional organizational skills, a proactive, solutions-oriented attitude, and a strong sense of ownership.
• High proficiency in scheduling and communication tools (e.g. Google Suite).
• Agility and grace under pressure when managing last-minute changes or unexpected challenges.