M&A Integration Program Coordinator

Position Overview

Woolpert is hiring a Merger & Acquisition Integration Program Coordinator to join our dynamic M&A Integration Team. This position reports to the Senior Director, Merger and Acquisition Integration, and is responsible for the M&A Integration Leads in planning, executing, and tracking integration activities across multiple work streams. This role requires strong program coordination skills, attention to detail, and the ability to operate cross-functionally. The coordinator will ensure timely follow-up on key deliverables, create and maintain content (e.g., presentation decks, integration plans), and enhance tools and systems (especially Smartsheet) to drive efficient collaboration and visibility during post-merger integration (PMI). The role also supports pre-close planning activities (where permissible), maintains decision logs, and enforces governance standards within the Integration Management Office (IMO) framework.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Work in close collaboration with Integration Directors to manage the progress of integration activity
• Create, maintain and update project plans and roadmaps in Smartsheet
• Create and manage content: slide decks, status reports, executive summaries, integration playbooks, and communication materials
• Track follow-up actions, risks, issues, and dependencies; ensure integration leads and workstream owners address them on time
• Prepare weekly / monthly integration status reports, dashboards, and metrics for senior leadership
• Facilitate cross-functional meetings, integration working sessions, and integration steering committee meetings
• Support synergy tracking and benefit realization efforts; collect data, analyze, and report on progress
• Help coordinate Day 1 readiness activities, including communications, key process changes, and organizational alignment and extend support through Day 30/60/100 plans and tracking.
• Identify and execute opportunities to improve integration processes and tools; propose and implement Smartsheet enhancements and/or automation to streamline coordination
• Work closely with HR, IT, Finance, and other functional leads to ensure integration timelines, deliverables, and milestones are met
• Support preparation, integration, health checks, and lessons-learned documentation
• Assist with structured change management planning and execution by coordinating stakeholder mapping and engagement efforts, supporting communications and training initiatives, and monitoring change adoption progress.

What You Will Bring:

• Bachelor’s degree in Business Administration, Management, Project Management, Business Analytics or a related field
• 2–5 years of experience in project coordination, program management, integration support (acquisition integration support is preferred) or related roles
• Strong communication skills written (reports, decks) and verbal (meetings, facilitation)
• Excellent organizational and multitasking abilities, with strong attention to detail
• Analytical mindset: ability to collect data, analyze, and present insights
• Proven ability to work cross-functionally and build relationships across different business functions
• Comfortable in a fast-paced, ambiguous, high-stakes environment
• Proficiency in PowerPoint, Excel, and data visualization tools

Preferred Qualifications:

• Intermediate to advanced Smartsheet experience
• Exposure to / Experience in to structured change-management frameworks (e.g. ADKAR, Prosci) is a plus
• Prior experience with mergers & acquisitions integration or cross-functional project coordination.
• Highly proactive, self-starter attitude
• Problem-solving orientation, with the ability to foresee integration challenges and drive action
• Strong time management and prioritization skills
• Ability to handle confidential and sensitive information with discretion

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!