Senior Executive Assistant

About Clerk Chat:

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team.

We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups.

What does a work environment look like at Clerk Chat?

Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact.

This is an exciting time to join Clerk Chat. We’re small enough that every individual has a big impact, but we’re growing fast enough that there’s tremendous room for career advancement.

Senior Executive Assistant

We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale.

You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos—you create calm from it.

What you will do:

• Move at "founder speed"—anticipate needs, solve problems, and clear obstacles before they slow down leadership
• Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities
• Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls
• Build and optimize operational systems—from expense management to document organization—that scale with the company
• Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners
• Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders
• Take on special projects that extend beyond traditional EA scope—research, vendor negotiations, event coordination, and more

What you will need:

• 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment
• Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations
• Exceptional organizational skills with obsessive attention to detail and follow-through
• Strong written and verbal communication—you can draft executive-level correspondence and represent leadership professionally
• Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus)
• Entrepreneurial mindset—you take ownership, anticipate what's next, and don't wait to be told what to do

Nice to have:

• • Experience in B2B SaaS, telecom, or AI-focused companies
  • Familiarity with early-stage startup environments and comfort with ambiguity
  • Experience supporting executives through fundraising, board meetings, or M&A processes
  • Background coordinating across distributed or remote teams

Clerk Chat provides several benefits to help you bring your best self to work:

• Competitive compensation and equity packages
• Health, dental, and vision insurance
• Flexible vacation time (Unlimited PTO)
• Catered lunch in the office
• 401k with 4% match

Salary Range:

The annual base pay range for this role is: $130,000 - $180,000

Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future.

We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.