Position Overview
We are seeking a highly reliable, detail-oriented Remote Bookkeeper & Administrative Coordinator to support
daily financial operations and administrative functions for a growing U.S.-based business. We operate three
separate companies. This role is critical to maintaining accurate financial records, ensuring smooth
operational workflows, and supporting leadership with administrative execution.
Key Responsibilities
Bookkeeping & Accounting Support
- Maintain accurate financial records using accounting software (QuickBooks Online)
- Perform bank and credit card reconciliations
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Prepare monthly financial reports and cash tracking
- Assist with chart of accounts management and transaction categorization
- Identify and resolve discrepancies or unusual transactions
- Support external accountants or CPAs as needed
Administrative Support
- Maintain data in spreadsheets (Excel and Google Sheets)
- Manage emails, calendars, and scheduling as assigned
- Prepare and organize documents, reports, purchase orders, and invoices
- Coordinate with vendors and assist with customer communications
- Track tasks, deadlines, and operational checklists
- Maintain organized digital filing systems
- Support internal processes and special projects
General Responsibilities
- Work independently with strong initiative and problem-solving skills.
- Maintain accuracy and attention to detail in all tasks.
- Communicate clearly in English with the business owner and team.
