MIE is seeking a highly capable Executive Assistant to the CEO who functions less like a note-taker and more like an air traffic controller pushing tin—keeping meetings moving, schedules intact, and executives from colliding mid-air.
You are the CEO’s operational counterweight: managing time, controlling flow, and stepping into meetings when needed—whether to welcome participants until the CEO arrives, keep things on track, or extract him when the meeting has served its purpose.
“Everyone has a plan until they are punched in the mouth.” — Mike Tyson
“Plans are nothing; planning is everything.” — Dwight D. Eisenhower
Planning matters here—but rigidity does not. When the day goes sideways (and it will), you are expected to adapt calmly, reset expectations, and keep forward motion without drama.
This is a fully on-site role in Fort Wayne. Daily physical presence, real-time judgment, and the confidence to manage senior people politely but firmly are essential. This is not a remote or hybrid position.
Ranked Selection Criteria (Highest Priority First)
1. Availability & Physical Presence (Non-Negotiable)
- Able to start by end of February
- Based in or relocating immediately to Fort Wayne, IN
- In the office daily
- Flexible availability when schedules inevitably shift
2. Judgment, Authority & Discretion
- Trusted to represent the CEO before he enters the room
- Comfortable setting boundaries with executives, partners, and vendors
- Strong judgment under ambiguity
- Absolute discretion with sensitive information
3. Executive Support at Pace
- 5+ years supporting a CEO, founder, or senior executive
- Proven ability to:
- Manage complex calendars
- Control meeting flow
- Anticipate problems before they become fires
- Unfazed by strong personalities and fast-moving environments
4. Meeting Control & Time Defense
- Willing and able to:
- Join meetings early and welcome participants
- Hold meetings on track until the CEO arrives
- Step in to end or redirect meetings
- Signal when plans have broken and reset expectations
- Understands that protecting time is a leadership function
5. Operational & Logistical Coordination
- Experience coordinating couriers, runners, drivers, or similar support roles
- Ability to manage a trusted body-man / logistics runner on behalf of the CEO
- Comfortable handling physical logistics and sensitive materials
6. Multi-Executive Support
- Provides EA support to other executives as capacity allows
- Knows how to triage requests without diluting CEO support
- Keeps leadership aligned without creating friction
7. Communication & Organization
- Clear, concise communicator
- Comfortable delivering polite but firm messages
- Highly organized, detail-oriented, and calm under pressure
Key Responsibilities
CEO Support (Primary Mission)
- Own and defend the CEO’s calendar
- Coordinate meetings, travel, and logistics
- Join meetings early and set expectations
- Manage meeting flow in the CEO’s absence
- Step in to end or redirect meetings as needed
- Coordinate a trusted courier / runner
- Handle confidential matters with discretion
Executive Team Support (Secondary)
- Provide EA support to other executives as capacity allows
- Assist with scheduling, preparation, and follow-ups
- Prevent leadership bottlenecks before they form
Operational Presence
- Maintain strong situational awareness in the office
- Act as a real-time extension of the CEO
- Spot issues before they hit the runway
The Ideal Candidate
- Thinks in flow, not tasks
- Calm when plans break
- Polite, firm, and unflappable
- Comfortable saying “we need to move” to senior people
- Gets satisfaction from making time work
- Knows that sometimes success is a clean exit, not a longer meeting
- Confident, self starter, humble
Why Join Us?
At Medical Informatics Engineering, we offer more than just a job—we offer the opportunity to operate at the center of leadership and decision-making. This role is ideal for someone who takes pride in making time work, thrives in dynamic environments, and understands that sometimes success is a clean exit rather than a longer meeting.
Our benefits include:
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Competitive compensation
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Comprehensive medical, dental, and vision insurance
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401(k) with company match
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Paid time off
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Quarterly bonus program
Medical Informatics Engineering is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
