Executive Assistant

Role: Executive Assistant

Location: New York City, NY

THE OPPORTUNITY

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our 2 C-suite executives. In this role, you'll be a strategic partner, managing complex schedules, streamlining operations, and supporting initiatives that are essential to the executives' success. You’ll act as a trusted gatekeeper, ensuring priorities are managed with efficiency, professionalism, and discretion.

WHAT YOU'LL BE DOING

The Executive Assistant will have a wide scope of responsibilities related to the day to day operations. In the role you will be accountable for, but not limited to, the following:

RESPONSIBILITIES

• Provide comprehensive executive-level administrative support to 2 C-suite executives, including calendar management across multiple time zones, meeting preparation, and complex international travel coordination
• Serve as a liaison between the executives you support and internal/external stakeholders, representing the office with professionalism and confidentiality
• Support internal and external communications, including composing correspondence, drafting briefing documents, and proofreading presentations (particularly in PowerPoint)
• Track and manage action items across multiple high-priority projects, anticipating needs and proactively addressing roadblocks
• Prepare for internal and external meetings by compiling agendas, documents, talking points, and minutes; follow up on deliverables and next steps
• Coordinate logistics for team meetings, cross-functional working sessions, and client-facing events, occasionally outside regular business hours
• Help manage special projects or initiatives that may have organizational impact — including off-sites, team engagement activities, or operational improvements
• Handle sensitive information with discretion, maintain confidentiality, and support occasional personal administration tasks as required
• Contribute to fostering a collaborative, solutions-oriented team culture

YOUR QUALIFICATIONS

• Previous experience supporting a senior executive (C-suite or VP-level), ideally in a fast-paced, growth-oriented environment
• Excellent organizational, prioritization, and time management skills
• Strong attention to detail, with the ability to manage multiple priorities calmly and confidently
• Advanced proficiency in Microsoft Office, especially PowerPoint and Outlook
• Comfortable navigating ambiguity, shifting priorities, and confidential matters
• Proven ability to build strong working relationships across teams and levels of seniority
• Emotional maturity and ability to adapt communication styles for relevant people
• Excellent punctuality and attendance
• Flexibility and adaptability
• Alignment with the company's core values
• A can-do attitude to provide energy, drive and enthusiasm

What’s in it for you
MiQ is incredibly proud to foster a welcoming culture. We do everything possible to make sure everyone feels valued for what they bring. With global teams committed to diversity, equity, and inclusion, we’re always moving towards becoming an even better place to work.

Values:

Our values are so much more than statements. They unite MiQers in every corner of the world. They shape the way we work and the decisions we make. And they inspire us to stay true to ourselves and to aim for better. Our values are there to be embraced by everyone, so that we naturally live and breathe them. Just like inclusivity, our values flow through everything we do - no matter how big or small.

• We do what we love - Passion
• We figure it out - Determination
• We anticipate the unexpected - Agility
• We always unite - Unite
• We dare to be unconventional - Courage

Benefits:

Every region and office has specific perks and benefits, but every person joining MiQ can expect:

• A hybrid work environment
• New hire orientation with job specific onboarding and training
• Internal and global mobility opportunities
• Competitive healthcare benefits
• Bonus and performance incentives
• Generous annual PTO, paid parental leave, with two additional paid days to acknowledge holidays, cultural events, or inclusion initiatives
• Employee resource groups designed to connect people across all MiQ regions, drive action, and support our communities

Pay Transparency

For individuals assigned and/or hired to work in New York City, MiQ is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to New York City and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At MiQ, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current compensation range for this position is $75000-$100,000 plus additional on target earnings. This range may vary for positions outside of New York City as it has not been adjusted for the applicable geographic differential associated with the location where the position may be filled and does not take into account our bonus and commission structures.

Regardless of location, candidates can expect during the first few conversations with MiQ’s Talent team and Hiring Managers to share any approved budget and details on our competitive bonus and commission packages. Please take a moment to view the MiQ I.D.E.A. Report to learn more about our approach to creating equitable compensation for our people.

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