Executive Assistant

Pension Insurance Corporation (“PIC”) provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders. We achieve our purpose by setting Company-wide strategic objectives and driving a healthy culture based on our PIC Values of Resilient, Adaptable, and Loyal.

PIC is recruiting for an Executive Assistant to join its Finance function on a 9 month Fixed Term Contract basis. In this role, you will be a key member of the Finance Function, providing support to the Chief Actuary, Director of Financial Planning & Analytics, Financial Controller, and the Head of Finance Change, as well as their direct reports. You will undertake administrative duties across the team and work closely with the EA to the CFO. You will also have line manager responsibility to the Team Administration Assistant.

Specific accountabilities assigned to the role of Executive Assistant within Finance:

Executive Support

• Coordinate and manage various complex diaries, scheduling internal and external meetings, and booking rooms and ensuring external guests are booked in with reception
• Liaise with internal teams and EAs across PIC for scheduling meetings
• Prepare agendas, take minutes, and track follow up actions in internal meetings
• Handle confidential information with discretion and professionalism
• Coordinate travel, process expense claims, raise and receipting of purchase orders as well as provide support to PO champion

Communication & Stakeholder Management

• Act as the first point of contact for internal and external stakeholders
• Forward on internal communications, announcements, and team updates
• Support the coordination of cross functional meetings, workshops, and leadership sessions
• Organise team events, offsites, and training sessions sourcing external venues, dealing with all logistical requirements
• Identify opportunities to streamline processes and improve team efficiency
• Work alongside the EA to CFO and provide holiday and absence cover when needed