About the Role
We are seeking a highly organized and dependable Administrative & HR Support Specialist to support daily operations within a healthcare environment. This role combines hands-on HR administration, recruiting support, and general administrative coordination to ensure smooth staffing, compliance, and employee experience across departments.
The ideal candidate has prior HR or administrative experience in healthcare, understands payroll and benefits workflows, and is comfortable coordinating across multiple teams in a fast-paced setting.
Key Responsibilities
Human Resources Support
- Support payroll administration, including reviewing timecards and approving PTO requests
- Assist with benefits administration, ensuring new hires are enrolled in offered programs and handling employee communications regarding benefits
- Coordinate new hire onboarding, including:
- Ensuring completion of all required paperwork
- Confirming I-9 documentation
- Entering employees into the payroll system
- Communicating policies and procedures
- Maintain and update the employee handbook as policies evolve
- Coordinate and track daily staffing coverage across departments
- Act as a liaison with the credentialing team for provider payer contracts
- Assist with employment agreements and related documentation
- Coordinate incentive programs and calculate earned bonuses for staff
Recruiting Support
- Assist with recruiting efforts for new staff
- Conduct initial screening interviews
- Coordinate interviews and support hiring workflows
Administrative & Operational Support
- Perform additional administrative duties as assigned
- Support schedule oversight and coordination
- Assist with organizing and scheduling departmental meetings
- Maintain accurate records and documentation across HR and operations
Qualifications
- Prior experience in HR administration or administrative support, preferably in a healthcare setting
- Working knowledge of payroll, benefits, and onboarding processes
- Familiarity with employment documentation and compliance requirements
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and maintain confidentiality
- Comfortable working independently and collaborating across departments
Preferred Experience
- Healthcare HR or clinic operations background
- Experience with credentialing or provider contracting processes
- Recruiting or staffing coordination experience
