Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a forward-thinking organization dedicated to supporting and empowering entrepreneurs and venture capital firms. With a strong focus on innovation and business growth, they provide strategic resources, investment opportunities, and access to a network of experienced professionals. As the organization continues to expand, they are strengthening their operational foundation to better support senior leadership and day-to-day business needs.

Location
Fully-Remote | 9:00 AM – 5:00 PM PT

Role Overview
The Administrative Assistant will support senior leadership by managing core administrative, organizational, and coordination tasks. This role requires a proactive and highly organized professional who can manage multiple priorities, communicate clearly, and ensure smooth day-to-day operations in a fast-paced environment.

Key Responsibilities

Calendar & Email Management

• Manage the executive’s calendar, including scheduling meetings and organizing daily priorities

• Draft, review, and respond to emails in a timely and professional manner

Administrative & Operational Support

• Provide general administrative support, including data entry and expense management

• Coordinate meetings and handle logistical tasks such as travel arrangements

Communication & Documentation

• Facilitate smooth communication between the executive and internal or external stakeholders

• Prepare documents, reports, and presentations as needed

Data Tasks & Reporting

• Organize, track, and enter data accurately, maintaining up-to-date and reliable records

Logistics & Coordination

• Organize travel, events, and other business-related logistics to ensure seamless execution

Cross-Departmental Support

• Assist other departments and team members as needed, responding to requests promptly and professionally

Qualifications

Experience

• 2+ years of experience in an executive assistant or administrative support role

• Experience working in a fast-paced environment

Skills

• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence

• Strong organizational skills and ability to manage complex calendars and multiple priorities

• Proficiency with Google Suite and common office tools such as Zoom and Slack

• Exceptional attention to detail and ability to complete tasks thoroughly and on time

• Proactive problem-solving skills with the ability to take initiative and work independently

What Success Looks Like

• The executive’s calendar is consistently organized and optimized, reducing scheduling conflicts

• Communications are accurate, professional, and delivered promptly

• Administrative tasks are completed efficiently with minimal follow-up required

• Data and records are well-organized, accurate, and easily accessible

• Travel, events, and logistics are coordinated smoothly without issues

Opportunity
This role offers the opportunity to work closely with leadership in a dynamic, fast-moving environment. You’ll gain exposure to strategic operations, develop new skills, and take on increasing responsibility while contributing directly to an organization shaping the future of entrepreneurship and venture capital.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets