Role Overview
The Accounts Payable / Accounts Receivable Specialist is responsible for owning day-to-day transactional finance operations, ensuring accurate vendor payments, timely customer collections, and clean financial records. This role plays a critical part in maintaining cash flow, supporting vendor relationships, and upholding financial discipline as the business scales.
This is a hands-on, detail-oriented position requiring strong organization, accountability, and the ability to operate effectively in a fast-paced environment.
Key Responsibilities
Accounts Payable (AP)
- Process vendor invoices accurately and on time.
- Match invoices to purchase orders and receiving documentation.
- Reconcile vendor statements and resolve discrepancies.
- Manage payment runs, including ACH, wire, checks, and credit cards.
- Maintain vendor records, payment terms, and compliance documentation.
- Coordinate with Operations and Supply Chain on inventory-related invoices.
- Track accruals and ensure expenses are recorded in the correct accounting period.
- Respond to vendor inquiries promptly and professionally.
Accounts Receivable (AR)
- Generate and issue customer invoices accurately and on schedule.
- Monitor accounts receivable aging and follow up on overdue balances.
- Apply customer payments and reconcile cash receipts.
- Resolve billing discrepancies, short payments, and deductions.
- Coordinate with Sales, Wholesale, and E-commerce teams on customer accounts.
- Support credit evaluations and enforce payment terms.
- Maintain accurate customer records and supporting documentation.
Reconciliation & Reporting
- Perform regular AP and AR reconciliations.
- Support month-end close activities related to payables and receivables.
- Prepare AP aging, AR aging, and cash flow support reports.
- Assist with audits and financial reviews as needed.
- Ensure accuracy and consistency of financial data across systems.
Process & Controls
- Follow established financial controls and approval workflows.
- Identify process gaps and recommend efficiency and scalability improvements.
- Maintain organized digital records for invoices, payments, and contracts.
- Ensure compliance with internal policies and accounting standards.
