Accounts Payable and Accounts Receivable Specialist

Who We Are: 

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts’ premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org. 

Posting Information: 

Salary Range: $68,250 - $87,750 

• New Hires are typically placed between Tier I and Tier III within the range, $68,250 - $79,950 

Hours per week: 40 

Job Classification: Full-Time, Exempt 

Job Type: Hybrid, 1-2 days a week

Location: Boston Office, Boston, MA

What You’ll Do:

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues. 

Your Impact:  

The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients 

The Role: 

A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records 

Specifically, you’ll: 

• AP Duties 

• Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree 
• Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding 
• Review incoming paper invoices and route to the appropriate approver in MineralTree 
• Schedule and execute vendor payments, ensuring timely processing 
• Manage vendor information and ensure compliance documentation is current 
• Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor 
• AR Duties 
• Administer cloud-based AR Platform, BILL 
• Create and send accurate customer invoices BILL and the general ledger, NetSuite 
• Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger 
• Apply customer payments and resolve discrepancies 
• Handle collections by monitoring aging reports and contacting customers about overdue payment 
• Deposit all checks received by the organization 
• Reporting and Reconciliation 
• Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies  
• Support month-end closing activities and reporting 
• Maintain records and assist with financial audits 

This is a full-time, exempt position (40 hours/week) reporting directly to the Assistant Controller.