Total Rewards Analyst & Stock Administrator (Contract)

POSITION SUMMARY

At EarnIn, our people are our greatest asset—and attracting, retaining, and rewarding top talent is at the heart of everything we do. We're seeking a Total Rewards Analyst & Stock Administrator who is passionate about building and delivering inclusive, competitive, and transparent compensation and benefits programs. You’ll be instrumental in helping to shape our total rewards philosophy, provide high-touch support across benefits and equity programs, and ensure an outstanding employee experience through data-driven insights and operational excellence.

This remote role combines elements of Equity Administration, Compensation, and Benefits and is ideal for someone with experience in high-growth, fast-paced environments who thrives in both analytical and people-centered work. If you're eager to grow your expertise across multiple total rewards domains and want to make a lasting impact, we’d love to hear from you. The US base salary range for this contract position is $92,000–$135,000 + benefits. This role will start as a contract position with the potential for conversion or extension. Our salary ranges are determined by role, level, and location.

WHAT YOU'LL DO

Stock Plan Administration (25-50%, to increase over the next 6 months)

Equity Plan Management

• Help administer company’s equity programs, including stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs).
• Administer EarnIn’s equity compensation programs in collaboration with our third-party stock plan administrator.
• Managing new hires/terminations in equity administration platform.
• Prepare and distribute grant agreements (stock options, RSUs, etc.).
• Process new equity grants, exercises, vesting, and cancellations in equity management systems.
• Maintain accurate and up-to-date records of all equity transactions.
• Manage off boarding equity communications and option expiration timelines.
• Track and update employee status changes that affect vesting (e.g., LOA, termination).

Compliance and Reporting

• Ensure compliance with federal, state, and international securities laws and regulations.
• Prepare and file Section 16 forms, Form 144, and other SEC filings as required.
• Support corporate governance activities related to equity and stockholder matters.
• Assist with external audits and coordinate with internal audit and finance teams to ensure proper controls.

Employee Support

• Serve as the primary point of contact for employees regarding equity grants, vesting schedules, and exercises.
• Provide training and resources to employees to enhance understanding of equity programs.
• Respond to inquiries regarding equity statements, tax implications, and plan rules.

System Administration

• Manage and maintain equity management platforms (Carta, Future: E*TRADE, Shareworks, etc.).
• Maintain cap table in equity platform, including employee and investor records.
• Perform system reconciliations with payroll, HRIS, and finance systems to ensure accuracy.
• Generate regular reports on equity activity for HR, finance, accounting, and executive leadership.

Collaboration

• Partner with Legal, HR, Finance, and Payroll teams to ensure accurate processing and reporting.
• Support Finance in calculating stock-based compensation expense in accordance with GAAP.
• Provide data and analysis for board meetings, investor relations, and external communications: board decks with burn rate models and equity pool increases
• Run and send equity-related reports to stakeholders.

Process Improvement

• Develop and implement best practices for equity plan administration.
  Review and update policies, procedures, and documentation related to stock administration.
• Identify opportunities for automation and process efficiency.

Compensation Administrative and Tactical Execution (10-20%)

• Analyze, design, and support compensation programs and processes including annual salary review, merit cycles, promotions, and market benchmarking.
• Partner with People Business Partners, Talent Acquisition, and functional leaders to ensure equitable and competitive offers, promotions, and internal transfers.
• Conduct global compensation market research, including participation in salary and total rewards surveys and analysis of compensation trends.
• Assist in maintaining job architecture, leveling guidelines, and salary ranges.

Benefits Administration (20-30%)

• Support the administration of EarnIn’s employee benefits programs including health, dental, vision, life, disability, and leave of absence programs.
• Partner with brokers and benefits vendors to ensure timely enrollment, compliance, and employee support.
• Assist with benefits communications and employee education initiatives to promote understanding and utilization.
• Perform benefits audits and maintain compliance with all applicable regulations (e.g., ERISA, ACA, HIPAA, COBRA).
• Support Leave of Absence Management

Analytics & Reporting (10-15%)

• Build and maintain compensation, benefits, and equity dashboards and reporting tools to support business and compliance needs.
• Generate actionable insights from HR data to guide strategic decision-making and improve employee experience.
• Participate in audits and maintain data integrity across HRIS and equity systems.

WHAT WE'RE LOOKING FOR

• 3+ years of experience in an Equity Administration role, preferably in a high-growth tech environment.
• Solid working knowledge of benefits compliance and compensation principles (e.g., FLSA, IRS regulations, SOX, Section 409A).
• Hands-on experience with HRIS and equity management systems (e.g., Workday, Carta, Shareworks, Equity Edge, Fidelity).
• Exceptional Excel and data modeling skills; experience with reporting and visualization tools (e.g., Tableau, Looker, or Google Data Studio).
• Highly analytical mindset paired with strong attention to detail and the ability to execute flawlessly.
• Excellent written and verbal communication skills; capable of demystifying complex topics for a broad employee audience.
• Strong project management skills and a desire to create scalable, sustainable processes.
• Bachelor’s degree in Human Resources, Finance, Business, or related field; CEP and CCP or CEBS certification a plus.
  
  

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