We are seeking an organized and detail-oriented HR Administrator to join our Human Resources team, with a primary focus on the administration of the Paylocity HRIS system. The ideal candidate will support the HR department in managing and maintaining the HRIS, ensuring data accuracy, and streamlining HR processes. Additionally, this role will be responsible for coordinating various HR tasks, including onboarding new employees, offboarding exiting employees, and assisting with general HR administrative duties.
Key Responsibilities:
- Paylocity HRIS Administration
- Serve as the primary administrator for Paylocity, managing and maintaining employee records.
- Ensure data integrity by regularly auditing the system for accuracy and updating employee information as needed.
- Create and maintain reports, dashboards, and workflows in Paylocity to support HR initiatives and metrics.
- Troubleshoot and resolve HRIS-related issues and work with Paylocity support as necessary.
- Manage system upgrades and new feature rollouts, providing training to staff when needed.
- Onboarding & Offboarding:
- Coordinate the onboarding process for new employees, including preparing offer letters, sending welcome packets, collecting necessary documents, and entering new hire information into the HRIS.
- Ensure a smooth onboarding experience by scheduling orientation sessions, ensuring completion of new hire paperwork, and communicating with relevant departments.
- Manage offboarding processes, including conducting exit interviews, deactivating system access, and processing final paperwork.
- Ensure compliance with company policies and legal requirements during onboarding and offboarding.
- HR Coordinator Tasks
- Assist in maintaining HR compliance by updating employee files, tracking certifications, and monitoring adherence to policies.
- Support the HR team with employee relations, benefits administration, and other HR-related functions as needed.
- Collaborate with payroll to ensure accurate and timely submission of data, such as new hires, terminations, and changes in employee status.
- Provide administrative support in areas such as maintaining employee records, responding to employee inquiries, and generating reports.
- HRIS Process Improvement
- Identify opportunities for process improvement in HRIS administration and HR operations.
- Work with HR leadership to optimize HR workflows using the Paylocity system, enhancing efficiency and employee experience.
- Develop documentation and procedures for HRIS-related tasks and train staff as necessary.
