The Position
The Safety Coordinator is a remote position supporting the safety department through data management, compliance tracking, and administrative coordination. This role serves as a critical operational backbone for the Safety Director, Safety Managers, and Site Safety Specialists by maintaining accurate safety records, analyzing trends, and ensuring regulatory compliance. The ideal candidate will demonstrate strong attention to detail, proficiency with safety management systems, and the ability to translate complex data into actionable insights that drive continuous improvement in workplace safety.
Responsibilities
- Generate automated alerts for upcoming certification expirations and coordinate renewal reminders
- Analyze safety data to identify trends, patterns, and areas requiring increased attention or intervention
- Prepare monthly and quarterly safety metrics reports including incident rates, leading indicators, and benchmark comparisons
- Coordinate with HR to ensure new hire safety onboarding requirements are completed before field deployment
- Assist in preparing documentation for regulatory inspections and audits
- Maintain digital filing systems for safety documents including SDS libraries, JHAs, and safety meeting minutes
- Update and distribute toolbox talk materials and safety bulletins
- Track corrective actions from safety audits and inspections to ensure timely completion
- Support incident investigation processes by organizing documentation and tracking follow-up items
- Coordinate drug and alcohol testing schedules and maintain related records in compliance with DOT and company policies
- Assist with safety incentive program tracking and recognition coordination
- Prepare presentation materials and reports for leadership safety reviews
- Monitor industry safety alerts and distribute relevant information to field teams
- Format policies, procedures, MOPs, and SOP documents
- Assist with Safety Committee meeting documents/events
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 2 years of experience in safety administration, data management, or construction operations support
- Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting
- Strong understanding of OSHA recordkeeping requirements and regulations
- Excellent organizational skills with ability to manage multiple priorities and deadlines
- High attention to detail and commitment to data accuracy
- Strong written and verbal communication skills
- Ability to work independently in a remote environment with minimal supervision
- Reliable high-speed internet connection and appropriate home office setup
- Experience with safety management software platforms (e.g., Procore Safety, SafetyCulture, iReportSource)
- Background in construction industry safety or operations
- OSHA 10 or 30-Hour certification (nice to have)
- Familiarity with EMR calculations and TRIR/DART rate reporting
- Knowledge of DOT drug and alcohol testing regulations
- Experience with learning management systems (LMS)
- Basic understanding of construction trade certifications and requirements
- Proficiency with data visualization tools or advanced Excel functions
- Analytical thinking and problem-solving
- Process improvement mindset
- Confidentiality and discretion with sensitive information
- Adaptability to changing priorities
- Team collaboration in a virtual environment
