Business Development, Contracts & Operations Consultant Scope of Work

Overview

The Consultant will provide flexible, ongoing support to leadership across business development, contracts and compliance, and operational/project administration. The engagement strengthens the organization’s ability to identify and position for new opportunities, manage partnerships and agreements, and ensure efficient operations, including coordination with finance and other vendors.

Initial term: three (3) months (January–March), at approximately 20 hours per week, fully remote, with possibility of extension. Exact start date, weekly hours, and rate to be confirmed in the consulting agreement.

Responsibilities

New Business Opportunity & Capture

·       Forecast and track business opportunities using selected platforms; monitor donor RFPs and partner pipelines.

·       Lead or support capture planning and positioning (e.g., competitor analysis, teaming strategy, win themes).

·       Manage proposal development: create proposal calendars; facilitate and coordinate inputs across technical, pricing, HR, and operations; identify, engage, and communicate with external partners; support packaging and submission.

·       Draft, review, and edit proposals, capability statements, CVs/biographies, and biodatas for submissions.

·       Partner outreach and coordination; support development and negotiation of teaming agreements.

·       Coordinate due diligence with Contracts and Finance for selected solicitations.

Contracts & Compliance

·       Review contracts, subcontracts, consulting agreements, and teaming agreements for alignment with policies and donor requirements.

·       Draft and manage consultant contracts; maintain due diligence documentation and records.

·       Provide recommendations on risk management and compliance issues; maintain a contract log and reporting obligations.

·       Liaise with Finance and HR to manage contracts and bids; coordinate with the financial support supplier as needed.

Project & Operations Administration

·       Provide operational support to Project Directors/Technical Leads; coordinate consultant onboarding, contract preparation, and payment processing.

·       Track project deliverables, deadlines, and reporting requirements; ensure teams remain on schedule and informed.

·       Support documentation, version control, and internal communications to maintain smooth workflows across teams.

·       Coordinate invoice submission, review, and follow-up with Finance to ensure timely processing.

·       Serve as a central point of contact for project administration; proactively resolve issues and ensure teams have what they need to deliver.

·       Oversee or support project budgets and basic operational tracking.

·       Organize meetings and related logistics.

We Are:

ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:

Think big
Influence the conversation
Empower others
Be exceptional
Always question
Relate authentically
Evolve by learning

You Are:

ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.

An entrepreneurial, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.

A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.

Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).

A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.

Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn.

Authentic, honest, direct, self-aware, and open to giving and receiving feedback.

Deliverables & Milestones

·       Monthly opportunity pipeline report, including prioritized capture plans and status.

·       Proposal calendars and coordination plans for active bids; on-time, compliant submissions.

·       Updated contract/teaming agreement log and due diligence files; risk/compliance notes for active awards/bids.

·       Onboarding checklist and tracker for consultants and partners; invoice tracking report.

·       Short memo with recommendations to streamline BD and operations processes and tools.