Talent Acquisition Coordinator with Romanian

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA. We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer’s IT productivity and contribute to the organization’s success and value. We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us! Our ambition is to catalyse innovation capability by supporting priority teams to develop truly customer-centred products and services. We are developing an end-to end approach that provides design, design thinking, agile and lean approaches to product development.

We are looking for a Talent Acquisition Coordinator with Romanian to support our key projects designing innovation tools, training and experiences. ! This role lasts initially until the end of October 2026 with expected extension, where only a full-time cooperation is available as form of cooperation.

Tasks and Responsibilities

• Coordinate Pre-boarding Activities: Oversee the end-to-end pre-boarding process, including the creation and management of offer letters in the local language.

• Ensure Compliance and Data Integrity: Initiate and track employment checks, including drug and medical screenings, ensuring all actions are compliant with internal policies and legal requirements.

• Manage Candidate Documentation: Maintain accurate and confidential candidate information, ensuring all records adhere to data protection and compliance standards.

• Support Hiring Processes: Partner closely with Talent Acquisition Business Partners (TABPs) and Hiring Managers to ensure a smooth candidate and stakeholder experience.

• Handle Discrepancies: Identify and escalate discrepancies in background checks to the team lead, ensuring timely resolution and proper documentation.

• Deliver Administrative Excellence: Contribute to continuous improvement in processes, documentation, and coordination efficiency within the Global Talent Acquisition team.

• Collaborate Across Teams: Act as a reliable liaison among recruiters, hiring managers, and candidates, ensuring clear communication and a seamless hiring process.

Requirements

• 1+ year of experience in coordination or administrative roles within Human Resources (HR) or Talent Acquisition (TA).

• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities in a dynamic environment.

• Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.

• Experience working with Talent Acquisition systems (e.g., Workday) is an advantage.

• Familiarity with pre-boarding processes, including contract generation, global mobility, or visa processing, is highly desirable.

• Demonstrated ability to manage stakeholders across different locations and functions in a remote or hybrid environment.

• Excellent problem-solving, adaptability, and communication skills.

• University-level degree strongly preferred.

• Fluency in English and Romanian is required.

• Candidates must declare Criminal record extract not older than three months

Benefits

• Fishing for Friends program – our referral program
• Refreshments in the D-ploy office
• Vouchers (B-day voucher, wedding, and new born surprise, 5-years and10-years anniversary surprise)
• Further development and professional advancement
• Friendly and international working environment
• Competitive salary and various benefits
• Company-sponsored events

Is IT in your DNA?