Document Controller (On-site) - Portland, Oregon

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

We are looking for a highly skilled and driven Document Controller to support our diverse portfolio of projects across various sectors, including infrastructure, technology, and construction. This role requires exceptional analytical, organizational, and communication skills.

We’re looking to bring in dedicated individuals who are eager to contribute to high-impact projects while pursuing opportunities for growth and development in a fast-paced, dynamic environment.

RESPONSIBILITIES

• Act as the single point of contact for all document control activities at the project site, coordinating between Design Engineering, Contractors, and the Owner’s technical staff, on behalf of Decima International's client
• Assist various project leads with the creation, submission, tracking, and closure of project documentation
• Maintain a consistent on-site presence at dedicated project locations, working a minimum of 40 hours per week, with daily or weekly site visits
• Attend and facilitate both internal and client weekly project progress meetings
• Scan, organize, and file project documents to ensure proper record-keeping
• Track project materials, prepare spreadsheets, and compile necessary backup documentation for accurate project reporting
• Develop and maintain an in-depth understanding of relevant state and city-rural area legislation to ensure project compliance
• Cultivate a comprehensive knowledge of the Quality Manual to support project quality standards and procedures

QUALIFICATIONS

Required qualifications:

• Minimum of 1 year of experience in an industrial construction or office setting after graduation is required
• Proficient in computer skills and software applications
• Ability to work effectively as part of a team
• Strong organizational skills
• Excellent written and verbal communication skills in English
• Strong mathematical skills are a plus
• The ideal candidate should be highly adaptable and quick to learn
• Ability to thrive in a fast-paced environment
• Demonstrated proficiency with computer software and administrative systems in a Windows environment (file management, document tracking, spreadsheet applications, data input and retrieval, etc.)
• Ability to exhibit strong interpersonal skills in client-facing roles
• Must be capable of operating a vehicle safely, possess a valid driver’s license, and maintain an acceptable driving record.

POSITION DETAILS

• Primary Location (On-site): Portland, Oregon
• Position: Document Controller
• Position Classification: Salary-based full-time hours
• Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered)

PRODUCTIVITY TOOLS

• Microsoft Excel
• Microsoft Office