AP Specialist

The Accounts Payable Analyst will oversee and support all phases of the Accounts Payable function, ensuring accurate and timely processing of a high volume of vendor invoices, while upholding a high standard of accuracy and attention to detail. In addition, this position will promote compliance with company policies and regulatory standards. The ideal candidate will provide outstanding internal/external customer service to all business partners, have extensive experience in Accounts Payable operations, strong analytical skills, problem-solving ability, and always be able to maintain a service-minded approach. This position reports directly to the Accounts Payable Manager and plays a key role in optimizing cash flow, facilitating knowledge transfer to team members and colleagues, while supporting vendor relationships.

Responsibilities

• All phases of the end-to-end accounts payable process, including invoice receipt, verification, approval workflows, wires, business support, and payment execution for high-volume transactions.
• Review and reconcile vendor statements and purchase orders, resolve discrepancies, ensure all invoices are processed within payment terms to optimize early payment discounts.
• Handle escalations for complex vendor disputes by providing exceptional customer service.
• Analyze AP Aging reports and payment trends to provide actionable insights.
• Manage the department e-mailboxes and respond promptly to inquiries and requests.
• Implement AP best practices, including automation tools to streamline processes and reduce errors.
• Ensure compliance with internal controls; conduct regular audits of AP processes and documentation.
• Collaborate with procurement and field teams to resolve invoice and workflow issues.
• Identify opportunities for process improvements, cost savings, and fraud prevention in the AP cycle.
• Maintain accurate vendor files and correspondence to support smooth payment processing

Qualifications

• Minimum of 3-7 years of progressive experience in accounts payable or related accounting function.
• Strong attention to detail with a high degree of accuracy in processing invoices and payments.
• Proven ability to manage a high volume of transactions while meeting tight deadlines.
• Excellent written and verbal communication with the ability to build consensus and interact effectively with vendors and colleagues at all levels.
• Strong organizational and time management skills with the ability to prioritize and follow through intentionally on pending issues.
• Analytical and problem-solving mindset, with the ability to investigate and resolve discrepancies both collaboratively and independently.
• Adaptable and open to change, with a willingness to learn new skills and explore process improvements.
• Demonstrated ability to handle confidential financial data with integrity and discretion.
• Collaborative team player with strong interpersonal skills, while also being a motivated self-starter able to work independently.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Accounts Payable Specialist (APS) Certification
• Proven experience with driving process efficiencies
• Ability to thrive in a fast-paced environment with competing deadlines and priorities
• Proficiency in Dynamics 365 and Microsoft Excel (intermediate functions, pivot tables, & VLOOKUP)
• Experience with AP automation software · Intellectual curiosity, with a continuous improvement approach

Working Conditions

• Hybrid role – Tuesday, Wednesday, and Thursday are in-office collaboration days.

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