Permit Specialist

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With over 1400 employees across 12 offices, there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices  
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  
• Building Controls - Control systems, fault detection, energy services and remote monitoring  
• Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 

Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  

Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  

Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  

Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 

Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

Requirements

Permit Specialist: This is where you come in. 

We are seeking a Permit Specialist to manage the full lifecycle of the permitting process, ensuring all applications are prepared accurately and submitted on time to support our construction projects. In this role, you will collaborate closely with engineering, sales, and project teams to gather required documentation, ensure regulatory compliance, and provide clear, ongoing updates on permit status. Strong communication skills are critical, as you will regularly coordinate with government agencies to help projects move forward efficiently. In return for meeting ambitious goals, you’ll be rewarded with meaningful ownership, significant growth opportunities, and a level of autonomy that sets this role apart.

Top First-Year Deliverables to Be Successful in This Role:

• Independently prepare and submit complete permit application packages, including all required forms; review drawings and submittals for accuracy and completeness; manage the uploading, delivery and retrieval of documents with various jurisdiction and online portals; and maintain up-to-date records within permit tracking systems.
• Schedule and manage permit intake appointments while coordinating and overseeing a third-party permit runner to ensure timely submissions and follow-ups.
• Track, monitor, and report permit-related costs to support accurate job costing and financial transparency.
• Build and maintain strong working relationships with both local jurisdictions and internal stakeholders, ensure ongoing awareness and understanding of the latest permitting requirements, procedures, and regulatory updates specific to each municipality.

The Permit Specialist reports to Ammone Bembry, Permitting & Engineering Support Manager, and is part of a collaborative team supporting a wide range of projects and initiatives across our growing business. This is a highly visible role that partners with team members at all levels and across multiple functions within the organization.

Your Background: What kind of person will thrive in this role? 

You should have:

• Exceptional organizational skills and meticulous attention to detail. A proven track record of managing and completing permitting processes; familiarity with building codes is a plus
• Strong proficiency in Microsoft Office and Bluebeam, with the ability to read, understand, and manage trade drawings and technical documentation

• Prior permitting experience along with at least three years of administrative support, with an emphasis on permitting processes and managing documentation. Experience with business licensing processes is considered an added advantage 
• The expectation of working onsite in the SeaTac office three days per week and working remotely for the remaining two days

And everyone you work with would describe you as someone who is:

• Highly accountable, with a strong sense of ownership
• A clear, confident, and proactive communicator
• A solution-oriented problem solver with a positive, can-do mindset
• Passionate, self-motivated, and driven by a high level of initiative

And you’ll be motivated by:

• Playing a critical role in project success by ensuring smooth, compliant permitting processes that directly support engineering objectives and fuel company growth
• Taking ownership of your learning and problem-solving—this role is best suited for someone who thrives without heavy oversight or micromanagement
• Working in a lean, results-driven environment where you’re encouraged to take on more responsibility, grow your impact, and raise the bar each year
• Being part of a transparent, high-energy workplace that values innovation, collaboration, and a supportive, family-like culture

Benefits

Compensation: $30-$38 hourly 

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 
• 401k retirement plan including Company matching. 
• Vacation and Sick Compensation (PTO), and Holiday Pay! 
• Disability income protection including short term and long-term disability. 
• Employee and dependent life insurance. 
• Wellness Program. 
• Employee Assistance Program. 

Where you will work 

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.      

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.