Administrative Assistant

March Networks is proud to be recognized as one of Ottawa’s Best Places to Work.

At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.

Position Summary

The Administrative Assistant provides high quality administrative and operational support to the senior leadership team, ensuring smooth day-to-day operations. The ideal candidate is highly organized, detail oriented, discrete, and able to manage multiple priorities in a fast-paced environment.

This role is best suited for a self-starter who is looking to be part of a dynamic team and who appreciates a diverse, collaborative work environment.

Key Responsibilities & Tasks:

1. Office & Administrative Management

·        Organize and maintain files (electronic and paper).

·        Prepare, submit and reconcile expense reports, using Nexonia, ensuring accuracy, completeness and timely submission.

·        Coordinate logistics for events, board meetings, or team offsites.

·        Take minutes, track follow-ups, and ensure timely completion of action items.

·        Provide general administrative support to executives and teams as required.

2. Communication & Liaison

·        Serve as a point of contact for internal and external stakeholders.

·        Draft and edit correspondence, reports, and official documents.

·        Coordinate communication between departments.

3. Project & Task Management

·        Support special projects, ensuring timelines and deliverables are met.

·        Conduct research, gather data, and prepare reports.

·        Assist with the collection, tracking and organization of ESG related data and documentation.

·        Track deadlines and manage priorities.

5. Confidentiality & Professionalism

·        Handle sensitive information with discretion and maintain confidentiality.

·        Represent the senior leadership team with professionalism in all interactions.

Skills & Qualifications

·        Proven experience as an Administrative Assistant, or similar role.

·        Strong organizational and time-management skills with attention to detail.

·        Proven experience with expense reports and using expense reporting tools

·        Excellent verbal and written communication skills.

·        Proficiency in Microsoft Office/Google Workspace and scheduling tools.

·        Ability to multitask, prioritize, and work independently.

·        Discretion and professionalism in handling confidential information.

The role is structured as a five-day workweek (Monday – Friday) with four days required in-office presence.

March Networks is an equal opportunity employer and supports a diverse workforce.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.

Please note March Networks uses AI as part of the recruitment process.

Hiring salary range for this position is between $63,000 - $68,000. This is an existing vacancy with one opening.