Bookkeeper / Controller – Remote
Location: Remote
Salary: $1,250/month (starting) → $1,500/month (after audit phase completion)
Bonus: Performance-based bonus per completed audit milestone
ABOUT THE ROLE
We are hiring a Bookkeeper/Controller to support a group of growing businesses. This role will focus on clean, accurate bookkeeping, historical catch-up reconciliations, weekly reporting, and monthly financial statement preparation.
The ideal candidate is detail-oriented, proactive, and capable of owning bookkeeping workflows across multiple entities while delivering consistent reporting to leadership.
KEY RESPONSIBILITIES
1) Catch-Up & Audit Phase (Project-Based)
- Reconcile historical transactions for multiple entities (2023–2025 YTD)
- Reconcile bank + credit card accounts
- Ensure accurate categorization of all transactions
- Produce audit-ready Balance Sheet and P&L
- Maintain clean AP/AR aging reports
- Sync customer records between CRM and QuickBooks (when applicable)
- Confirm reconciliation completion with leadership before closing each entity
2) Ongoing Weekly & Monthly Responsibilities
- Weekly reconciliations across all assigned businesses
- Weekly reporting package including:
- Summary of income/expenses vs prior period
- AP/AR aging and due dates
- Trend flags (unexpected spend, missed income, anomalies)
- Monthly financial statements:
- P&L, Balance Sheet, Cash Flow
- Budget vs Actual analysis
- Savings opportunities and performance insights
TOOLS & SYSTEMS
- QuickBooks Online (required)
- CRM tools (nice to have)
- Google Drive / shared folders
- Loom or screen recording for explanations (preferred)
WHAT SUCCESS LOOKS LIKE
- Books are accurate and up to date at all times
- Leadership receives actionable weekly financial visibility
- Discrepancies are resolved quickly (no stale items)
- Reporting is consistent, clean, and decision-useful
- Problems are flagged early (no surprises)
IDEAL PROFILE
- Strong bookkeeping + reconciliation experience
- Highly organized and reliable in a remote environment
- Comfortable working independently and managing multiple entities
- Strong communication skills and ability to document issues clearly
- Proactive, detail-focused, and improvement-driven
