Customer Success & Operations Coordinator - Asia

Job Title: Customer Success & Operations Coordinator

Location: Remote (Work from Home)

Schedule: 40 hours per week

Employment Type: Independent Contractor

Salary: $1,200 USD per month

Time Zone: Must be available during US business hours (CST, EST, or PST)

About This Role

We're seeking a highly organized and personable Customer Success & Operations Coordinator to serve as the operational backbone of our business. This multifaceted role combines customer service excellence with critical behind-the-scenes coordination—you'll be the friendly voice customers hear first, while also managing permits, scheduling utility locates, coordinating appointments, collecting payments, gathering reviews, and supporting our sales team with administrative tasks. The ideal candidate thrives in a dynamic environment, enjoys variety, and takes pride in keeping multiple priorities moving smoothly from initial customer contact through project completion.

KEY RESPONSIBILITIES

Customer Service & Phone Support (High Volume)

• Handle 80+ inbound and outbound calls daily with efficiency and professionalism
• Answer and direct incoming calls and emails promptly
• Provide product and service information to potential and current customers
• Schedule appointments and consultations for the sales team with attention to logistics and availability
• Maintain a friendly, professional tone in all interactions while managing high call volume
• Collect final payments and follow up on past due balances

Permit & Utilities Management

• Research, prepare, and submit permit applications based on municipal guidelines
• Communicate with city and county offices regarding permitting requirements
• Schedule utility locates in advance of project installation dates to prevent delays

Review & Feedback Collection

• Compile lists of completed jobs and contact clients to request feedback and online reviews
• Guide clients through the review submission process and follow up if needed

Administrative & Sales Operations

• Support the owners and sales staff with administrative follow-ups and task tracking
• Maintain accurate digital records of customers, jobs, permits, and communications
• Help build needed spreadsheets

Social Media/Marketing

• Collect photos and post to social media accounts
• Research and suggest different market strategies that may help build brand awareness