Project Coordinator II

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: 67 College Street
Department: FM-PRO (Facilities Management – Planning, Redevelopment and Operations)
Reports to: Manager, MAC (Moves, Adds, Changes), Redevelopment 
Salary Range: $35.35 to $53.03 per hour 
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: February 3, 2026  

University Health Network (UHN) is seeking an experienced professional to join the FM-PRO team as a Project Coordinator II, MAC (Moves, Adds, Changes).

As an integral member of the Redevelopment Projects Team, the Project Coordinator leads multiple projects simultaneously, including planning, design, construction, furniture installation, and relocation. Reporting to the Manager, MAC, the Project Coordinator ensures smooth execution of projects across all UHN campuses. The MAC Team oversees both planning and implementation, often in live clinical environments where attention to detail and safety are critical. This is a hybrid role that requires regular on-site presence.

Key responsibilities include but are not limited to:

• Coordinate and implement strategies to ensure cost-effective, timely execution of multiple projects, including planning, design, construction, furniture installation, and relocation for assigned user groups
• Define project scope by outlining objectives and goals required to meet standards
• Develop and maintain accurate project documentation
• Monitor and control project scope, budget, and schedule
• Perform quality management responsibilities
• Conduct project walkthroughs, provide consultation, and lead stakeholder meetings to manage objectives, expectations, and address deficiencies
• Track progress and quality of work related to project outcomes; maintain project management tools
• Perform administrative tasks to support efficient and effective department operations
• Carry out cross-functional and other duties consistent with job classification, as assigned, to contribute to the successful functioning of the Redevelopment Projects portfolio

• Completion of a 3-year community college program in Architecture, Engineering, Interior Design, Construction, Urban Planning, or equivalent
• Minimum of 3+ years of related experience in project coordination
• Knowledge of Project Management fundamentals required
• Experience in planning and ordering Furniture, Fixtures & Equipment (FF&E)
• Experience with decanting and relocation of personnel, furniture, and equipment
• Project Management Professional (PMP) certification is an asset
• Knowledge of building technical codes and standards applicable to acute healthcare environments is an asset
• Experience working in a healthcare environment is an asset
• Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset
• Excellent time management, prioritization, and organizational skills
• Proven analytical and problem-solving abilities
• Excellent verbal and written communication skills to manage minutes, emails, meetings, and client/stakeholder/vendor relationships
• Demonstrated ability to use Microsoft Office applications required
• AutoCAD and MS Project experience is an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.